| Worksheet ID: |
1901 |
| Record Location: |
Physical system location Microsoft file server located in the State of TN Data Center. |
| File Arrangement: |
numeric |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Electronic: Sconpreadsheet/Database |
| Date Range: |
July 1995 to Current |
| Annual Accumulation: |
.05 MB |
| Current Volume: |
5 MB |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
4 |
| Past Year: |
4 |
| 2 - 5 Years: |
4 |
| Over 5 Years:
|
4 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Microsoft File Server located in the State of TN Data Center |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Microsoft Server Shared Drive |
| IT-ABC Number: |
|
| Hardware Description: |
Microsoft File Server running in WMWare virtual server environment |
| Software Description: |
Microsoft Access |
| System Location: |
Microsoft File server located in the state of TN Data Center |
| Backup Procedures: |
Nightly incremental back up(Sunday through Thursday)-weekly full back up on Friday night, monthly full back up on the last Friday of the month. Magnetic tape are stored off-site at Iron Mountain back up storage facility. |
| Disaster Recovery: |
If the data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from back up tapes containing lost or corrupted data to its original location on the file server. |
| Data Migration Description: |
|
| Metadata Description: |
|
