| Worksheet ID: |
1897 |
| Record Location: |
312 Rosa L Parks Avenue, 26th Floor, TN Tower, Nashville, TN 37243
Electronic Records on Server with OIR |
| File Arrangement: |
Alpha |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2002 to Current |
| Annual Accumulation: |
.5 cu. ft. paper and 10 gb electronically |
| Current Volume: |
6 cu ft. paper records and 89.58 mb electronically |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
35 |
| Past Year: |
35 |
| 2 - 5 Years: |
35 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Delta Regional Authority |
| Essential Record: |
TRUE |
| Essential Record Stored: |
Economic & Community Development offices Tn Tower 26th Floor Nashville, Tn 37243 |
| Essential Record Media Type: |
Paper |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years after grantee closes out |
| Agency Retention - Years Active: |
3-5 years, depending on the length of the grant |
| Agency Retention - Years Inactive: |
5 years |
| Records Center Retention Period: |
Up to five years as needed |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
CFR24 Ch. V Part 570.490 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Microsoft Office Share Data Files for DRA |
| IT-ABC Number: |
|
| Hardware Description: |
Microsoft Windows File Server with OIR |
| Software Description: |
Microsoft Word, Excel, PowerPoint, and Adobe pdf documents, jpg photos, and files |
| System Location: |
Microsoft file server located at the state of TN data center |
| Backup Procedures: |
Nightly incremental back up, weekly full back up on Friday night, monthly full back up on last Friday of the month. Magnetic tape and the tapes are stored off-site at Iron Mountain back up storage facility. |
| Disaster Recovery: |
If data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from the backup tapes containing the lost or corrupted data to its original location on the file server. |
| Data Migration Description: |
All Microsoft Office and SQL database products allow all data files to be automatically upgraded to new version of software by opening and choosing to convert files on the first open with the new software versions. |
| Metadata Description: |
DRA files, 89.58 mb, .doc, .xls, .ppt, .jpg, .pdf |
