| Worksheet ID: |
1896 |
| Record Location: |
Office of Inspector General |
| File Arrangement: |
Closure Date |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2008 to current |
| Annual Accumulation: |
100 cu ft |
| Current Volume: |
268 cu ft |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
2 |
| Past Year: |
1 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
No |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 71-5-2601, 40-30-102 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 |
| Agency Retention - Years Active: |
0 |
| Agency Retention - Years Inactive: |
5 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 71-5-2601, 40-30-102 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
File Server -- ag0319006wf538 |
| IT-ABC Number: |
|
| Hardware Description: |
VMWare server |
| Software Description: |
Microsoft Server 2003 R2 |
| System Location: |
Data Center South, Smyrna |
| Backup Procedures: |
daily incremental backups
monthly full backup
backups moved offsite biweekly |
| Disaster Recovery: |
Restore from backup |
| Data Migration Description: |
Physical records are scanned to pdf and stored on the agency file server. |
| Metadata Description: |
Files are stored in a directory structure (year-->month_closed-->subjectname_casenumber) and named in a like manner (yearMonthClosedSubjectNameCaseNumber.pdf). Properties of the file (name,date created, date modified, owner, computer created on) are also available metadata. |
