| Worksheet ID: |
1895 |
| Record Location: |
312 Rosa L. Parks Avenue, 2nd floor
Nashville |
| File Arrangement: |
alpha numeric |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1993 to current |
| Annual Accumulation: |
1 gigabyte estimated |
| Current Volume: |
75 cu ft paper
no gigabyte at this time |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
1 |
| 2 - 5 Years: |
0 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Stored on contracted vendor servers.
Legacy paper records stored on 2nd floor of TN Tower. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 11-68-304
Title 45 CFR parts 160 & 164
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 |
| Agency Retention - Years Active: |
10 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 68-11-302, 303, 304, & 305
Title 45 CFR parts 160 & 164 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Allscripts Electronic Health Record |
| IT-ABC Number: |
|
| Hardware Description: |
Microsoft Windows Server 2008 R2 Standard |
| Software Description: |
Allscripts Professional EHR software |
| System Location: |
TN Tower 3rd Floor |
| Backup Procedures: |
The Contractor maintains a business continuity and a disaster recovery plan in accordance to the state contract. The Contractor conducts daily, weekly, and monthly backups of the data. |
| Disaster Recovery: |
The Contractor maintains a business continuity and a disaster recovery plan in accordance to the state contract. In the event of a declared major failure or disaster the Contractor's critical functionality will be restored within seventy-two hours of the failure or disaster's occurrence. |
| Data Migration Description: |
The Contractor has a data migration plan for when updating servers or software versions. |
| Metadata Description: |
File Name, File Type, Date Created, and Content size |
