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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11045
Database ID: 1915
Record Series Title: COMPLIANCE DIVISION APPLICATIONS DENIED
Record Series Abstract: License applications for all institutions regulated by the department including, but not limited to, an industrial loan & thrift company, insurance premium finance company, title pledge lender company, check casher company, deferred presentment company, mortgage company, or mortgage loan originator investigated by the department and denied by the commissioner. The investigation and denial letter outline the basis for our denial and findings of the investigation.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off at the end of each calendar year then, maintain in agency 5 years then destroy. Any paper migrated to electronic will be verified, upon verification paper will be destroyed.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1892
Record Location: CITIZENS PLAZA BUILDING 400 DEADERICK STREET, 6TH FLOOR NASHVILLE, TN 37243
File Arrangement: ALPHA
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 2009 - CURRENT
Annual Accumulation: 2 CU FT / .1 GB
Current Volume: 10 CU FT / 1 GB
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 1
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Monthly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: TCA 45-1-120(a)
Media Recommendation:
Media Recommendation Other:
Agency Retention: 5 YEARS
Agency Retention - Years Active: 5 YEARS
Agency Retention - Years Inactive: 0 YEARS
Records Center Retention Period: 0 YEARS
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: AG0319006WF503
IT-ABC Number:
Hardware Description: VMware, OIR Data Center File Server.
Software Description: Adobe PDF
System Location: OIR Data Center North
Backup Procedures: Daily by OIR following OIR established policy and procedures.
Disaster Recovery: OIR network recovery following OIR established policy and procedures.
Data Migration Description: Migrate to VMware or ECM
Metadata Description: Company name, date denied
Contact Information
Contact Name: CHRISTY BEADLE ADAMS
Job Title: RECORDS OFFICER
Address 1: 4312 Rosa L. Parks Avenue TN Tower, 26th Flr
Address 2:
City: NASHVILLE
Zip: 37243
Phone: 6155321023
Email: christy.beadle.adams@tn.gov
Agency: Dept. of Financial Institutions
Agency Head: GREG GONZALES
Director: TINA MILLER
Allotment Code: 33600
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 02-07-2014 No recommended changes.
Tennessee State Libary and Archives: 02-10-2014 No recommended changes.
Comptroller Audit Review: 2014-06-03 We have reviewed RDA 11045 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-05-2014 Agency concurs with RMD, TSLA and Audit.
RMD Director Recomendations: 08-27-2014 RDA 11045 is a request for a new RDA. The agency is requesting a retention period of five years in paper/electronic format. Recommend approval of RDA 11045.
Signed Form Received: 2014-08-27
PRC Meeting Date: 09-10-2014
PRC Comments: PRC approved RDA 11045.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1915 11045 2014-09-10 Approved