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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11109
Database ID: 1900
Record Series Title: Civil Actions( Agency Case Files non-confidential/ non-privileged records)
Record Series Abstract: Record series consists of the following: agency litigation case files; pleadings; non-privileged correspondences; non-privileged and non-confidential information related to the agency’s case files, Civil hearings, pleadings, orders and other related documents.
Record Series Active: No
Cut Off at End of: Other
If Other, Explain: Cut off case file after verification that the case is fully adjudicated and no other claims or appeals in the case may be filed.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Retain in agency for 5 years then destroy, unless the record is subject to a superseding Confidentiality Agreement and/or a Protective Order issued by the court. Any such records subject to a superseding Confidentiality Agreement and/or a Protective Order shall not be destroyed until the termination of the Confidentiality Agreement and/or Protective Order.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 2041
Record Location: 500 James Robertson Parkway, Davy Crockett Towers, 3rd floor, Nashville, Tn. 37243
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2007-current
Annual Accumulation: 2 cu feet
Current Volume: 14 cu feet
Record Value: Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 120
2 - 5 Years: 150
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies: none
Essential Record: No
Essential Record Stored: N/A
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation: N/A
Media Recommendation: Current Format
Media Recommendation Other: N/A
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 5
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: N/A
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
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Software Description:
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Backup Procedures:
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Data Migration Description:
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Contact Information
Contact Name: Lisa Whittaker
Job Title: Procurement Officer 2
Address 1: 500 James Robertson Pkwy
Address 2: 3rd Floor
City: Nashville
Zip: 37243
Phone: 615-741-7556
Email: lisa.whittaker@tn.gov
Agency: Alcoholic Beverage Commission
Agency Head: Keith Bell
Director: Keith Bell
Allotment Code: 31603
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-14-2015 No recommended changes.
Tennessee State Libary and Archives: 05-14-2015 No recommended changes.
Comptroller Audit Review: 2015-05-14 We have reviewed RDA 11109 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-15-2015 No comments
RMD Director Recomendations: 09-15-2015 RDA 11109 is a request for a new RDA. The retention period will be five years and then destroy. The format will be paper. Recommend approval of RDA 11109.
Signed Form Received: 2015-06-18
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 11109.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1900 11109 2015-10-13 Approved
2295 11109 2018-04-25 Approved
2320 11109 0000-00-00 Pending