| Worksheet ID: |
1871 |
| Record Location: |
Tennessee State Veterans Cemeteries, various locations. |
| File Arrangement: |
Alpha/Numeric/Chronologic based on name, plot numb |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
Date of first interment to current |
| Annual Accumulation: |
50 cu ft |
| Current Volume: |
250 cu ft |
| Record Value: |
Administrative, Fiscal, Historic, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
300 |
| Past Year: |
3500 |
| 2 - 5 Years: |
15000 |
| Over 5 Years:
|
70000 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
U.S. Department of Veterans Administration (USDVA) |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Paper original stored at the cemetery locations.
Paper copy migrated to electronic copy and then stored on server.
Electronic copies transmitted to the USDVA via BOSS System.
Paper original transferred to off-site storage facility and eventually sent to TSLA. |
| Essential Record Media Type: |
Paper |
| Confidential: |
Yes |
| Confidential Legal Citation: |
VA Handbook 6300.1, Related Directive: VA Directive 6300, Records and Information Management, Information generated and disseminated by the National Archives and Records Administration (NARA) |
| Media Recommendation: |
Other |
| Media Recommendation Other: |
migrated to .pdf format and stored on server |
| Agency Retention: |
100 years |
| Agency Retention - Years Active: |
up to 100 years |
| Agency Retention - Years Inactive: |
up to 100 years |
| Records Center Retention Period: |
up to 100 years |
| Final Disposition after Retention Expires: |
Transfer to TSLA |
| Legal Citation: |
VA Handbook 6300.1, Related Directive: VA Directive 6300, Records and Information Management, Information generated and disseminated by the National Archives and Records Administration (NARA) |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Interment Records - BOSS System |
| IT-ABC Number: |
|
| Hardware Description: |
Boss System is a Federal System used for generating, storing and transmitting the interment records to the USDVA. System was implemented around 2000. Prior records will be input into the BOSS System and then migrated to electronic format and stored on a dedicated server maintained by the TDVA in accordance with federal regulations governing records of this nature. |
| Software Description: |
Prior records will be input into the BOSS System and then migrated to electronic format and stored on a dedicated server. Current records will be immediately migrated to .pdf format and stored on the dedicated server. |
| System Location: |
The BOSS System is maintained on servers governed by the federal government.
Electronic records will then be stored on a dedicated server maintained by the TDVA in accordance with federal regulations governing records of this nature. |
| Backup Procedures: |
the BOSS System is maintained and monitored by the USDVA. All backup procedures are administered by the Federal Government. |
| Disaster Recovery: |
the BOSS System is maintained and monitored by the USDVA. All backup procedures are administered by the Federal Government. |
| Data Migration Description: |
Record will be scanned to .pdf format and maintained for the duration of the retention period in accordance with federal regulations governing records of this nature. |
| Metadata Description: |
|
