| Worksheet ID: |
1867 |
| Record Location: |
505 Deaderick Street, Suite 1800
Nashville, TN 37243 |
| File Arrangement: |
Alpha and Numeric. |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1977 to current |
| Annual Accumulation: |
Paper: 4.0 cubic feet
Electronic: 8.5 GB |
| Current Volume: |
Paper: 60 cubic feet
Electronic: 47.0 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
600 |
| Past Year: |
72 |
| 2 - 5 Years: |
52 |
| Over 5 Years:
|
30 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Federal Highway Administration; Federal Railroad Administration; Local governments; Railroad companies including: CSX Transportation, Norfolk Southern, Canadian National, Burlington Northern Santa Fe, Kansas City Southern, Union Pacific, Caney Fork and Western, Chattanooga and Chickamauga, RJ Corman, East Tennessee Railway, Heritage Railroad, Hiwasee River, Knoxville and Holston River, KWT, Nashville and Eastern, Nashville and Western, Sequatchie Valley, South Central Tennessee, Tennessee Southern, TennKen, Walking Horse and Eastern, and West Tennessee. |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Original record:
Multimodal Transportation Resources Division
505 Deaderick Street, Suite 1800
Nashville, TN 37243
Copies sent to:
Federal Highway Administration; Federal Railroad Administration; Local governments; Railroad companies including: CSX Transportation, Norfolk Southern, Canadian National, Burlington Northern Santa Fe, Kansas City Southern, Union Pacific, Caney Fork and Western, Chattanooga and Chickamauga, RJ Corman, East Tennessee Railway, Heritage Railroad, Hiwasee River, Knoxville and Holston River, KWT, Nashville and Eastern, Nashville and Western, Sequatchie Valley, South Central Tennessee, Tennessee Southern, TennKen, Walking Horse and Eastern, and West Tennessee. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 10-7-504;
TCA 55-10-114;
23 USC 409; and
49 CFR 24.9 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 10-7-504; TCA 55-10-114; 23 USC 409; 23 CFR 710.201(f); and
49 CFR 24.9 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
K:(12SHARED) = JJ0019083WF012.TDOT.STATE.TN.US-FOLDER (RAILROADS) NOTE: Documents are stored here while active. When inactive records are stored in FileNet. |
| IT-ABC Number: |
|
| Hardware Description: |
TDOT Multimodal Federal Funded records are on the FileNet server which is housed in a Clustered Enterprise SQL 2008 Environment utilizing these devices: Filenet Content Engines – HP DL580G7 32Proc 128 GIG Ram X 3 boxes Filenet Process Engines – 2 farmed VM boxes against the F5 load balancer FileNet Application Engines – 2 farmed VM boxes against the F5 load balancer with a Hitachi HDI/HCAP Content Platform for data replication to the South Data Center. |
| Software Description: |
TDOT Multimodal Federal Funded records are on the FileNet servers which run Windows Server 2008 Enterprise 64-Bit R2 or later with these software packages for each portion of the enterprise software application: FileNet Content Engine 4.5.1 Fix pack 7 FileNet Process Engine 4.5.1 Fix Pack 2 FileNet Application Engine/WorkplaceXT 115.2 FileNet InfoSphere Enterprise Records 4.5.1 Fix pack 2 IBM Websphere 7.0 Fix Pack 27 IBM HTTP Server 7.0 |
| System Location: |
OIR’s South Data Center, located in Smyrna Tennessee, hosts the servers that will be utilized for the storage to comply with both the Statewide and TDOT Electronic Records Policy. |
| Backup Procedures: |
OIR will conduct backup procedures. These procedures consist of daily incremental backups, and weekly total backups on the weekend. |
| Disaster Recovery: |
OIR conducts disaster recovery. This procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. |
| Data Migration Description: |
TDOT is working directly with the Records Management Division of the Office of the Secretary of State of Tennessee to update RDAs and facilitate the movement of records to the appropriate File Storage System. This process includes the review of RDAs, Records governed by those RDAs, and the movement from previously approved non-electronic formats and out of compliance electronic formats to formats that meet at least the minimum compliance levels of approved and mandated electronic formats. |
| Metadata Description: |
Subject/Title Date Created File Format Content Size |
