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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11033
Database ID: 1881
Record Series Title: Library Services and Technology Act (LSTA) Federal Grant Files
Record Series Abstract: Records related to federal grants awarded to the Tennessee State Library & Archives for library development across the state. Includes annual reports, five-year program plans, five-year evaluations, and contracts given to subrecipient libraries.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon submission of fifth-year annual report.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are cut off upon submission of final fifth-year annual report, maintain for 5 years in agency and destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1866
Record Location: TSLA Library Planning & Development storage area
File Arrangement: LSTA award number
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1995-current
Annual Accumulation: 4 cu. ft.
Current Volume: 25 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 1
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Institute of Museum and Library Services
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential:
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: 45 CFR 1183.42 (a) and (b)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Cathi Carmack
Job Title: Director, Archival Technical Services
Address 1: 403 7th Ave. N.
Address 2:
City: Nashville
Zip: 37243
Phone: 6152533468
Email: cathi.carmack@tn.gov
Agency: Secretary of State
Agency Head: Tre Hargett
Director: Chuck Sherrill
Allotment Code: 30504
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-16-2013 No recommended changes.
Tennessee State Libary and Archives: 09-16-2013 No recommended changes.
Comptroller Audit Review: 2013-09-16 We have reviewed RDA 11033 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-16-2013 Thank you.
RMD Director Recomendations: 09-18-2013 Recommend approval of RDA 11033
Signed Form Received: 2013-09-18
PRC Meeting Date: 10-04-2013
PRC Comments:
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1881 11033 2013-10-04 Approved