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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11032
Database ID: 1878
Record Series Title: Certificate of Need Application Files
Record Series Abstract: Certificate of Need working files, charts, data verification documentation
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 6 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are active until action is taken by Health Services Development Agency (HSDA). Applications may be approved or denied by Health Services Development Agency. Applicant may appeal denial, therefore, records remain in an active status until all appeals have been exhausted. Records are cut off at the end of the calendar year. Active files are retained in the agency until the approval, denial or appeal has been finalized.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1863
Record Location: 710 James Robertson Parkway, 2nd Floor, Andrew Johnson Tower, Nashville, TN 37243
File Arrangement: Monthly by application type
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 07/2010 to current
Annual Accumulation: 5.0 cubic feet
Current Volume: 22.0 cubic feet
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 3
Past Year: 2
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: One year
Agency Retention - Years Active: One year
Agency Retention - Years Inactive: 0
Records Center Retention Period: 5 years
Final Disposition after Retention Expires: Destroy
Legal Citation: 68-11- Part 16
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Lois Holt-Cooper
Job Title: Records Officer
Address 1: 710 James Robertson Parkway
Address 2: 6th Floor, Andrew Johnson Tower
City: Nashville
Zip: 37243
Phone: 615-741-4411
Email: Lois.Holt-Copper@tn.gov
Agency: Dept. of Health
Agency Head: Lisa Piercey MD, MBA, FAAP
Director: Jeff Ockerman
Allotment Code: 34320
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-05-2013 No recommended changes.
Tennessee State Libary and Archives: 09-05-2013 No recommended changes.
Comptroller Audit Review: 2013-09-10 We have reviewed RDA 11032 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-16-2013 No comments
RMD Director Recomendations: 09-24-2013 RDA 11032 is a request for a new RDA. Recommend Approval with Media Recommendation to reflect "Current Format"
Signed Form Received: 2013-09-24
PRC Meeting Date: 11-20-2013
PRC Comments: Approved with the following changes: Media Recommendation to reflect "Current Format"
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
1878 11032 2013-11-20 Approved with Changes