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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11000
Database ID: 1877
Record Series Title: Health Services Quality Assurance Files
Record Series Abstract: Quality Assurance Monthly Studies, Study Guidelines and Auditing Tools, HACCO Plans, Quality Assurance Lab Reports, SSOP(Sanitation Standard Operations Procedures) & GMP (Good Manufacturing Practices) Reviews and Reports Correspondences, Memos
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 3 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are to be cut off at the end of each calendar year and maintain in agency for 3 years; then destory.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1862
Record Location: 6404 Centennial Blvd. Nashville, TN
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2006 - current
Annual Accumulation: 4 cu. ft.
Current Volume: 42 cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 185
Past Year: 135
2 - 5 Years: 95
Over 5 Years: 45
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 3 years
Agency Retention - Years Active: 3 years
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: CFR: 9 CFR 417.5(3)(e)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Renea Vaughn
Job Title: Records Officer
Address 1: 240 Great Circle Road
Address 2:
City: Nashville
Zip: 3720
Phone: 532-5705 ext 122
Email: renea.vaughn@tn.gov
Agency: TRICOR
Agency Head: Steve Cates
Director:
Allotment Code: 316.08
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-13-2013 Approved prior to RDA web application implementation.
Tennessee State Libary and Archives: 03-13-2013 Approved prior to RDA web application implementation.
Comptroller Audit Review: 2013-03-13 Approved prior to RDA web application implementation.
Agency: 03-13-2013 Approved prior to RDA web application implementation.
RMD Director Recomendations: 03-13-2013 Approved prior to RDA web application implementation.
Signed Form Received: 2013-03-13
PRC Meeting Date: 03-13-2013
PRC Comments: Approved prior to RDA web application implementation.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1877 11000 2013-03-13 Approved