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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 11004
Database ID: 1876
Record Series Title: Van Pool Files
Record Series Abstract: Rates, copies of rider agreements, driver agreements, copies of van pool driver's licenses, rate reviews and other documents concerning the individual operation of each van pool.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Cut off files at the end of each fiscal year, maintain in agency for 1 year, then transfer to the State Records Center and hold for 4 years, then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1861
Record Location: Andrew Johnson Building
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2009 - current
Annual Accumulation: 1 cu. ft.
Current Volume: 6 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 25
Past Year: 16
2 - 5 Years: 10
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: Andrew Johnson Building
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 1 year
Agency Retention - Years Inactive:
Records Center Retention Period: 4 years
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Richard Marr
Job Title: Records Officer
Address 1: TN Tower
Address 2: 24th Floor
City: Nashville
Zip: 37243
Phone: 741-3286
Email: richard.marr@tn.gov
Agency: Dept. of General Services
Agency Head: Steve Cates
Director:
Allotment Code: 321.00
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-19-2013 Approved prior to RDA web application implementation.
Tennessee State Libary and Archives: 04-19-2013 Approved prior to RDA web application implementation.
Comptroller Audit Review: 2013-04-19 Approved prior to RDA web application implementation.
Agency: 04-19-2013 Approved prior to RDA web application implementation.
RMD Director Recomendations: 04-19-2013 Approved prior to RDA web application implementation.
Signed Form Received: 2013-04-19
PRC Meeting Date: 04-19-2013
PRC Comments:
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1876 11004 2013-04-19 Approved
2117 11004 2016-11-03 Approved