| Worksheet ID: |
1473 |
| Record Location: |
Data Center |
| File Arrangement: |
By student within specific LEA. |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Electronic: Sconpreadsheet/Database |
| Date Range: |
08/2004 - current |
| Annual Accumulation: |
70 GB |
| Current Volume: |
250 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
3200 |
| Past Year: |
1000 |
| 2 - 5 Years: |
200 |
| Over 5 Years:
|
3 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
US Dept of Education - Office of Special Education Programs. |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Data Center |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
20 U.S.C $1232g; 34 CFR Part 99 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
0 years active after cut off, Permanent inactive |
| Agency Retention - Years Active: |
0 |
| Agency Retention - Years Inactive: |
Permanent |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
CFR 34, 300.573 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
IEP System: Edplan (Vendor: Public Consulting Group, Inc.) |
| IT-ABC Number: |
|
| Hardware Description: |
Isilon cluster with 6 X-200 Nodes for PDF document storage |
| Software Description: |
Isilon OneFS v7.0.2.8 |
| System Location: |
Public Consulting Group hosting center in the Watertown, MA AT&T Data Center |
| Backup Procedures: |
All shares are backed up by CommVault backup system on regular schedules. |
| Disaster Recovery: |
Disaster recovery involves mitigating the hardware issues for the Isilon storage system and replacing the files from CommVault backups. |
| Data Migration Description: |
All data, including PDF files, resides on the ISILON cluster. Currently data is not archived or removed from storage. The Public Consulting Group Information Technology Services Division maintains and migrates data according to system updates, upgrades, and replacements. Projects have been completed involving full storage system replacement and further information will be provided upon request. |
| Metadata Description: |
Data and Metadata in ISILON are striped across all nodes available in the cluster for redundancy. Data is in the form of PDF documents and reports produced from the EdPlan system. |
