| Worksheet ID: |
1462 |
| Record Location: |
312 Rosa L. Parks Blvd.,
TN Tower-17th Floor; Agency Resource Center (ARC) file room,
Nashville, TN 37243 |
| File Arrangement: |
Alpha-numeric |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1970-current |
| Annual Accumulation: |
10 cubic feet;
Less than 0.1 Gigabytes |
| Current Volume: |
395 cubic feet;
0.2 Gigabytes |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
50 |
| Past Year: |
10 |
| 2 - 5 Years: |
5 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
TRUE |
| Essential Record Stored: |
505 Deaderick Street James K. Polk Building, 1st and 2nd floor file rooms; and on agency servers. |
| Essential Record Media Type: |
Paper |
| Confidential: |
FALSE |
| Confidential Legal Citation: |
No |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
10 years |
| Agency Retention - Years Inactive: |
N/A |
| Records Center Retention Period: |
N/A |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NONE |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Class-Comp H & I Drive |
| IT-ABC Number: |
NA |
| Hardware Description: |
Internal DOHR server located on the 1st floor of the James K. Polk Bldg. at 505 Deaderick Street Nashville, TN 37243. |
| Software Description: |
Microsoft Office Suite installed on work stations of DOHR employees. |
| System Location: |
DOHR internal server is located on the 1st floor of the James K. Polk Bldg. at 505 Deaderick Street Nashville, TN 37243. |
| Backup Procedures: |
Backup procedures-Symantec Net backup every night at 6:00 pm and incremental backups 7 days a week. This process in managed by the Department of Finance and Administration within their Office of Information Resources (OIR) division. |
| Disaster Recovery: |
Disaster recovery plan is located on DOHR's Intranet site at http://intranet.tn.gov/dohr/emergency/pdf/Systems%20Disaster%20Recovery%20Plan.pdf |
| Data Migration Description: |
No current migration of data needed, but in the event, data migration will occur when support for the existing file format is deemed obsolete or when software or hardware system changes require the movement of this electronic data from a specified format to a different file format. Annual reviews of this data will be conducted by DOHR’s Records Director to ensure file formats are functional and operational. In the event migration is needed, the IT section and the Records Director will develop a solution to move data to a current file format that is appropriate to the RDA retention requirement for that specific data. This migration may include translation of the data to a current file format, conversion to an acceptable current file format to preserve the integrity of the information of the data, or movement of the data to a legacy architecture that maintains the environment where the format is considered current as long as this effort has full functional and operational support. |
| Metadata Description: |
Content Subject/Title (AG03SDCWF00508Data)(H:) DeptwideClasscomp.Record series contains request forms and related records submitted by agencies to the Tennessee Department of Human Resources Classification and Compensation Division. Records include the following forms and related documents:
PR-0476 – Shift Differential Request;
PR-0477 – Status Change Request; PR-0443 – Position Establishment/Reclassification Request;
PR-0442 – Equity Increase Request;
PR-0482 – Classification Establishment/Revision Request;
PR-0441 – Assignment Differential Request; PR-044X – Working Out of Class Request; Position Classification Questionnaires (PCQ); Agency approval memorandums. Date created Jan 1998. Located on OIR server (H) drive designated for use by the Department of Human Resources, 505 Deaderick St. James K. Polk Bldg. 1st Floor. |
