| Worksheet ID: |
1457 |
| Record Location: |
Most records come in via the web and are stored there. What paper copies we receive are stored in filing cabinets in the tax relief section of the Cordell Hull Building. The tax relief section is located behind locked doors only accessible by keyed entry. |
| File Arrangement: |
Application Number |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
1973 - current |
| Annual Accumulation: |
25 GB, 1080 sheets of paper |
| Current Volume: |
473 GB, 25398 sheets of paper |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
100 |
| Past Year: |
100 |
| 2 - 5 Years: |
100 |
| Over 5 Years:
|
100 |
|
| Data Update Frequency: |
Weekly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Tax Relief web. Any paper records are stored in filing cabinets within the locked tax relief section of the Cordell Hull Building. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
TRAIN |
| IT-ABC Number: |
|
| Hardware Description: |
TRAIN is a single server |
| Software Description: |
TRAIN is a internally supported program VB^ solution with a Oracle 10G backend. |
| System Location: |
Cordell Hull Building
|
| Backup Procedures: |
Backup procedures include nightly tapes, which are stored off-site (Iron Mountain) |
| Disaster Recovery: |
The recovery time objective for TRAIN is 48 hours. The DR scenario assumes that the necessary network infrastructure and connectivity is in place. The latest Export would need recovered from Iron Mountain. Oracle would then need installed and then a full import would take place. |
| Data Migration Description: |
Data is stored in an Oracle single instance database. |
| Metadata Description: |
Information related to property owners that meet the eligibility requirements for property tax relief; application data, eligibility data, property assessment / relief amount data, and misc.... |
