| Worksheet ID: |
1456 |
| Record Location: |
Comptrollers Office and OIR |
| File Arrangement: |
jurisdiction |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
ELECTRONIC |
| Date Range: |
1990 - current |
| Annual Accumulation: |
2 gb |
| Current Volume: |
10 gb |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
100 |
| Past Year: |
100 |
| 2 - 5 Years: |
100 |
| Over 5 Years:
|
100 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
They are stored in locked filing cabinets in each of our regional offices. Office locations are Nashville, Jackson, Murfreesboro, Knoxville, Greeneville and Cookeville, TN |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
IMPACT (ECM) |
| IT-ABC Number: |
IG20IMPACT |
| Hardware Description: |
IMPACT is a n-tier .NET application which includes Web, App, Reports, and database servers. |
| Software Description: |
IMPACT is a vendor (Tyler Technologies)supplied .NET solution with an Oracle 11G backend. |
| System Location: |
Cordell Hull Building
|
| Backup Procedures: |
Backup procedures include nightly tapes, which are stored off-site (Iron-Mountain), as well as nightly replication of the database to the COT DR site. |
| Disaster Recovery: |
The recovery time objective for IMPACT is 8 hours. The DR scenario assumes that the necessary network infrastructure and connectivity is in place. In the event of a disaster the IMPACT System Administrator would simply redirect the URL to the DR URL and/or publish the DR URL. |
| Data Migration Description: |
Data is stored in an Oracle RAC database. Any plan to migrate the data must take in consideration that the data must remain in it's existing format or conversion programs must account for any difference. |
| Metadata Description: |
Information related to personal property, asset, lease information, company data, depreciation, assessment values, etc... |
