| Worksheet ID: |
1450 |
| Record Location: |
Microsoft File Server Retiree TN Share Drive |
| File Arrangement: |
Alpha & Numeric |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
ELECTRONIC |
| Date Range: |
2006 - current |
| Annual Accumulation: |
50MB |
| Current Volume: |
194MB |
| Record Value: |
Administrative |
| Audit Requirements: |
None |
| Reference Frequency: |
| Current Year per Month: |
24 |
| Past Year: |
24 |
| 2 - 5 Years: |
12 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
To potential RetireTN counties |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Microsoft File Server Retiree TN Share Drive |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
5 |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Microsoft File Server RetireeTN Share Drive |
| IT-ABC Number: |
|
| Hardware Description: |
Microsoft File Server running in a VMware virtual server environment |
| Software Description: |
Microsoft Word, Excel, PowerPoint and Adobe pdf docs and jpg photos |
| System Location: |
Microsoft File Server located at the State of TN Data Center |
| Backup Procedures: |
Nightly incremental back up, weekly full back up on Friday night, monthly full back up on last Friday of the month, magnetic tape and the tapes are stored off-site at Iron Mountain back up storage facility |
| Disaster Recovery: |
If data becomes lost or corrupted, a RFS will be submitted to OIR requesting a data restoration from the backup tapes containing the lost or corrupted data to its original location on the file server |
| Data Migration Description: |
|
| Metadata Description: |
Retire Recruitment Program, 250 MB, .doc
Community Statistics, 160 MB, .xls
Community Inventory & Assessment Pilot,200 MB,.pdf
Community Meeting Slides,200 MB, .ppt
Event Pictures, 200 MB, .jpg |
