| Worksheet ID: |
1437 |
| Record Location: |
North Data Center, Nashville, TN; Rackspace facilities in Dallas, Tx and Ashford, Va. |
| File Arrangement: |
alpha, numeric indexes of, name, permit number |
| Media Format Generated: |
Both |
| Media Format Stored: |
ELECTRONIC |
| Date Range: |
July 1,2012 to current |
| Annual Accumulation: |
9.4 GB for Data Center North and HealthSpace |
| Current Volume: |
28 GB in North Data Center and 19.3 in HealthSpace storage facilities. |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
4000 |
| Past Year: |
48000 |
| 2 - 5 Years: |
144000 |
| Over 5 Years:
|
240000 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
electronic copies are maintained on the servers and the paper originals are destroyed by state approved methods |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 |
| Agency Retention - Years Active: |
0 |
| Agency Retention - Years Inactive: |
0 |
| Records Center Retention Period: |
0 |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
NO |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
HealthSpace: Ei Manager. Internal Red Barn Browser System |
| IT-ABC Number: |
|
| Hardware Description: |
HealthSpace:IBM Domino servers
Red Barn: State of Tennessee Tier 3 data center |
| Software Description: |
HealthSpace: IBM Notes
Red Barn: SQL Server 2012; Microsoft Windows Server 2012 |
| System Location: |
Servers maintained by RackSpace in Dallas TX, and Ashburn, VA. Red Barn is data center south |
| Backup Procedures: |
HealthSpace backs up nightly in both locations and send downloadable SQL.bak files to the agency via secure VPN tunnel.
Red Barn is backed up according to the state standards for a Tier 3 data center. |
| Disaster Recovery: |
HealthSpace: A copy of the disaster recovery Plan is available from the agency.
Red Barn: Disaster recovery is certified as a Tier 3 data center but the plan is not a public record and may only be viewed by permission of the department of state by petitioning the STS security section. |
| Data Migration Description: |
HealthSpace and Red Barn work with agency to provide all requested data securely in usable format. |
| Metadata Description: |
SQL tables, length & type: variable |
