| Worksheet ID: |
1426 |
| Record Location: |
STS South Data Center, Lavergne TN |
| File Arrangement: |
alphabetically by offender's last name and by TOMI |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
Electronic: Other |
| Date Range: |
7/2000 - current |
| Annual Accumulation: |
varies |
| Current Volume: |
23MB or 1/4 GB |
| Record Value: |
Administrative, Fiscal, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
36 |
| Past Year: |
156 |
| 2 - 5 Years: |
15 |
| Over 5 Years:
|
5 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
n/a |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
STS South Data Center, Lavergne TN |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
n/a |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
n/a |
| Agency Retention: |
20 years after cut-off |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
20 |
| Records Center Retention Period: |
n/a |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
n/a |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Inmate Placement Program \\ag03sdcwf00522.net.ads.state.tn.us\AF08_Data\Shared\IPP\InmateProgramsR3_be.mdb (H:\IPP) back end database \\ag03sdcwf00522.net.ads.state.tn.us\AF08_Data\Shared\IPP\Forms\In |
| IT-ABC Number: |
n/a |
| Hardware Description: |
Hosted, standard virtual machine (VM) STS commodity-type server |
| Software Description: |
Microsoft Access 2013 (Desktop Database) running on Microsoft Windows Operating System, file sharing authenticated through Active Directory - Domain 1135, TRICOR |
| System Location: |
STS South Data Center, Lavergne TN |
| Backup Procedures: |
Executed in accordance with the Tier/level services provided by STS managed server team. A Daily backup is made and kept for 30 days and replicated each evening between the data centers. |
| Disaster Recovery: |
STS Block Model Storage IOPS, Gold, Platinum, or Silver Tier (TRICOR has subscriptions to all three but STS billing is not specific to a particular server instance model. |
| Data Migration Description: |
Regular maintenance of operating system security and features upgrade patches managed and performed by for the STS-managed agency file servers at the State's South Data
Center - Sunday from 3:00am to 6:00am is standard. TRICOR uses the STS standard schedule. Weekly data extracts from TDOC Tennessee Offender Management Information System (TOMIS) are imported to the IPP database to provide updates regarding TRICOR program participants. |
| Metadata Description: |
Properties: Type (MS Access Database), Location (path to .mdb file), Size (MB), MS-DOS Name (8 Char.), Created (date), Modified (date), Accessed (date), Attributes (RO, H, A, S)
Summary: Title, Author, Company (TRICOR-State of Tennessee)
Contents: Enumerated list of table names including system tables |
