| Worksheet ID: |
1411 |
| Record Location: |
710 James Robertson Pkwy Andrew Johnson Building Nashville, TN 37243 |
| File Arrangement: |
By certificate type and chronologically |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
ELECTRONIC |
| Date Range: |
1996-Current |
| Annual Accumulation: |
2GB |
| Current Volume: |
300 gigabyte data/images |
| Record Value: |
Administrative |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
1500 |
| Past Year: |
750 |
| 2 - 5 Years: |
500 |
| Over 5 Years:
|
500 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Center for Disease Control |
| Essential Record: |
TRUE |
| Essential Record Stored: |
Family Health and Wellness 710 James Robertson Parkway Nashville, TN 37243. Data/images are maintained at OIR Data Center. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
FALSE |
| Confidential Legal Citation: |
|
| Media Recommendation: |
|
| Media Recommendation Other: |
|
| Agency Retention: |
20 |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
|
| Legal Citation: |
TCA 68-5-506 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
BIRTH DEFECTS REGISTRY |
| IT-ABC Number: |
|
| Hardware Description: |
VMware, OIR Data Center File Server currently resides on DC0419006WF000. Recovery requires a standard server with MS Windows 2003 or greater operating system with 210 gigabytes of available disk space. Database Server Currently resides on DC0419006WF000. Recovery requires a standard file server with Windows 2003 or greater operating system. Database on DC20SDCWB00001. Recovery requires an encrypted SQL Server 2008 with 35.02 gigabytes of available disk space |
| Software Description: |
Registry Plus provided by CDC, Microsoft SQL. Registry Plus is a suite of publicly available free software programs for collecting and processing cancer registry data, made available by CDC. |
| System Location: |
OIR Data Center |
| Backup Procedures: |
Daily data backup with weekly image tape back up by OIR. |
| Disaster Recovery: |
OIR network recovery policy & procedures. Non-critical recovery time. Location: Data Center South RTO:> 2 weeks RPO: 24 hours OIR Level: Bronze |
| Data Migration Description: |
Data will be migrated to newer platforms as directed by CDC and OIR. |
| Metadata Description: |
Electronic images of certificates are indexed by year, certificate number and certificate file indicator. |
