| Worksheet ID: |
1397 |
| Record Location: |
Electronically In Evaluation Web, Wintek Corporation; Lafayette, Indiana. |
| File Arrangement: |
Numerically, Searched By Client Identification Num |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
ELECTRONIC |
| Date Range: |
2012 - current |
| Annual Accumulation: |
4.325GB |
| Current Volume: |
17.3GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
10 |
| Past Year: |
10 |
| 2 - 5 Years: |
15 |
| Over 5 Years:
|
15 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
CDC, CLINICS, AND OTHER HEALTH AGENCIES |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Electronically In Evaluation Web, Wintek Corporation; Lafayette, Indiana. |
| Essential Record Media Type: |
Electronic |
| Confidential: |
Yes |
| Confidential Legal Citation: |
TCA 10-7-504 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
TCA 10-7-504 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
OGC CASE TRACKING SYSTEM - evaluation web |
| IT-ABC Number: |
|
| Hardware Description: |
Web Based, Cloud Storage. |
| Software Description: |
Access 7.0 - SQL DATABASE. |
| System Location: |
Wintek Corporation; Lafayette, Indiana. |
| Backup Procedures: |
Nightly Backups Via Another Server. |
| Disaster Recovery: |
The Iron Mountain mechanism is used to further back up data once a month for offsite storage for disaster recovery. Luther Consulting, LLC provides manual procedures and automated VMWare Site Recovery at the Iron Mountain facility for recovery of the Evaluation Web system to known state after a failure or compromise, within 12 hours at the alternate site if required. |
| Data Migration Description: |
Web-Based Database Built Via Luther Consulting And Mandated Via The Center For Disease Control. Data In System Must Be Electronically Transferred Via Luther Consulting Server For The Center For Disease Control. Data Quality/Data Management Summary Report Transferred Electronically To Center For Disease Control Biannually. |
| Metadata Description: |
The Demographic And Counseling Information Concerning Patients Tested For HIV Is Stored Electronically On This Program. Data Information Is Sorted And Searched By Using The Individual’s Unique Client Identification. |
