| Worksheet ID: |
1396 |
| Record Location: |
DATA CENTER |
| File Arrangement: |
Date, alpha, numeric |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
ELECTRONIC |
| Date Range: |
1996-Current |
| Annual Accumulation: |
13GB |
| Current Volume: |
252GB |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
1 |
| 2 - 5 Years: |
1 |
| Over 5 Years:
|
1 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
HEALTH DEPARTMENTS SURROUNDING STATES, TBI, TNCARE |
| Essential Record: |
FALSE |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
FALSE |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
20 |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
TCA 68-1-108 |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
HOSPITAL DISCHARGE DATA |
| IT-ABC Number: |
|
| Hardware Description: |
VMware, OIR Data Center File Server currently resides on DC0419006WF000. Recovery requires a standard server with MS Windows 2003 or greater operating system with 210 gigabytes of available disk space. Database Server Currently resides on DC0419006WF000. Recovery requires a standard file server with Windows 2003 or greater operating system. Database on DC20SDCWB00001. Recovery requires an encrypted SQL Server 2008 with 35.02 gigabytes of available disk space |
| Software Description: |
FILESHARE |
| System Location: |
DATA CENTER SOUTH, SMYRNA, TN |
| Backup Procedures: |
Daily, by OIR, following OIR established policy & procedures. File server and database server backups are performed daily by OIR. |
| Disaster Recovery: |
OIR network recovery policy & procedures. Non-critical recovery time. Location: Data Center South RTO:> 2 weeks RPO: 24 hours OIR Level: Bronze |
| Data Migration Description: |
Date migration typically occurs every 5-10 years as advancements are made in technology. |
| Metadata Description: |
The Hospital Discharge Data System (HDDS) collects and summarizes hospital claims data so that charges for similar types of services may be analyzed and compared in order to help promote a more price competitive environment in the medical marketplace. This data also provides useful information for assessing the health status of Tennesseans. |
