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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 955
Database ID: 139
Record Series Title: FEDERAL PROJECTS: Elementary and Secondary Education Act (ESEA) TITLE I, TITLE IV-B, TITLE IV-C, ADULT BASIC Education., TITLE VI, Title 1 Project Applications and Related Material.
Record Series Abstract: FOR EACH PROJECT: APPLICATION & SUPPORTING DOCUMENTS, TRANSMITTAL DOCUMENTS, AMENDMENTS/ADDENDA, COMPLETION REPORTS, CORRESPONDENCE, RELATED COMMUNICATIONS AND SELECTED EVALUATION INFORMATION SUBMITTED BY THE LEAS, STATE OPERATED FACILITIES, SPECIAL SCHOOLS AND OTHER TITLE 1, ESEA GRANTEES, & OTHER MATERIALS PERTAINING TO PROJECT.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Upon termination or expiration of the grant award.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are to be kept on-site for two (2) years after the date at which the grant award terminates. The records are then to be transferred to the State Records Center and kept for three (3) additional years, then destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 139
Record Location: 710 James Robertson Pkwy. Andrew Johnson Bldg. and Richards and Richards
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2008-Current
Annual Accumulation: 1 cubic foot
Current Volume: 8 cubic feet
Record Value: Fiscal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: Yes
If Shared, List Agencies: US Department of Education
Essential Record: Yes - Original
Essential Record Stored: 11th Floor Andrew Johnson Tower, Richards and Richards
Essential Record Media Type: Paper
Confidential: FALSE
Confidential Legal Citation: N/A
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 2
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 3
Final Disposition after Retention Expires: Destroy
Legal Citation: CFR 45, PART 74
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Rasheeda Washington
Job Title: Executive Director of Operations and Facilities
Address 1: 710 James Robertson Parkway
Address 2: 9th Floor, Andrew Johnson Tower
City: Nashville
Zip: 37243-0381
Phone: 615-5329477
Email: Rasheeda.Washington@tn.gov
Agency: Dept. of Education
Agency Head: Candice McQueen
Director: Debbie Owens
Allotment Code: 331.03
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 06-11-2015 No recommended changes.
Tennessee State Libary and Archives: 06-11-2015 No recommended changes.
Comptroller Audit Review: 2015-06-11 We have reviewed RDA 955 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 06-15-2015 Education agrees, no changes needed.
RMD Director Recomendations: 09-15-2015 RDA 955 is a request to revise an RDA. The retention period will change to five years from six years. The format will remain paper. Recommend approval of request to revise RDA 955.
Signed Form Received: 2015-06-26
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 955
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
139 955 2015-10-13 Approved