| Worksheet ID: |
1372 |
| Record Location: |
710 James Robertson Pkwy Andrew Johnson Building Nashville, TN 37243 |
| File Arrangement: |
By certificate type and chronologically |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
ELECTRONIC |
| Date Range: |
1984-Current |
| Annual Accumulation: |
9,000 Kilobytes |
| Current Volume: |
300 gigabyte data/images |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
1000 |
| Past Year: |
500 |
| 2 - 5 Years: |
500 |
| Over 5 Years:
|
500 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Centers for Disease Control and Prevention |
| Essential Record: |
FALSE |
| Essential Record Stored: |
|
| Essential Record Media Type: |
|
| Confidential: |
FALSE |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
0 years |
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
ADHERENCE TO BRFSS PROTOCOL |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Behavioral Risk Factor Survey |
| IT-ABC Number: |
|
| Hardware Description: |
VMware, OIR Data Center File Server currently resides on FS-HSS-SDCHN00001. Recovery requires a standard server with MS Windows 2003 or greater operating system with 210 gigabytes of available disk space. Database Server Currently resides on FS-HSS-SDCHN00001. Recovery requires a standard file server with Windows 2003 or greater operating system. Database on DC20SDCWB00001. Recovery requires an encrypted SQL Server 2008 with 35.02 gigabytes of available disk space |
| Software Description: |
Fileshare: SAS Data Sets (.SAS7BDAT) Non Data Sets or images are stored as PDF or TIFF files
Our N: drive is ECM approved! It is a part of the Network Attached Storage (NAS) system from Isilon (encrypted in transit and at rest) which is run on OneFS; OneFS is an approved ECM |
| System Location: |
DATA CENTER SOUTH, SMYRNA, TN |
| Backup Procedures: |
Daily, by OIR, following OIR established policy & procedures. File server and database server backups are performed daily by OIR. |
| Disaster Recovery: |
OIR network recovery policy & procedures. Non-critical recovery time. Location: Data Center South RTO:> 2 weeks RPO: 24 hours OIR Level: Bronze |
| Data Migration Description: |
Date migration typically occurs every 5-10 years as advancements are made in technology. |
| Metadata Description: |
The Behavioral Risk Factor Survey (BRFSS) collects core survey question modules for each final dataset including but not limited to chronic health conditions and demographics. Includes core demographic variables for each data set which include but are not limited to self-reported age, race, ethnicity, marital status, education and income. |
