| Worksheet ID: |
1289 |
| Record Location: |
Federal Government Site and 6500 Centennial Blvd. Warehouse |
| File Arrangement: |
Numerical |
| Media Format Generated: |
Electronic |
| Media Format Stored: |
ELECTRONIC |
| Date Range: |
2012 to current |
| Annual Accumulation: |
Electronic: 2 GB |
| Current Volume: |
Electronic: 3 GB |
| Record Value: |
Administrative, Fiscal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
1 |
| Past Year: |
3 |
| 2 - 5 Years: |
15 |
| Over 5 Years:
|
0 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Federal General Services Administration |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
Federal Government Site and 6500 Centennial Blvd. Warehouse |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
5 years |
| Agency Retention - Years Active: |
|
| Agency Retention - Years Inactive: |
|
| Records Center Retention Period: |
|
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
|
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Ba_gs_propUtl (fosmb.nas01.tn.gov) (P:) NAS Drive |
| IT-ABC Number: |
|
| Hardware Description: |
Oracle NAS storage |
| Software Description: |
Oracle NAS appliance |
| System Location: |
Data Center North-Primary |
| Backup Procedures: |
An incremental backup is taken once a day and maintained for one month. A full backup is taken once a month and sent offsite for 7 years. Backups are straight to tape. |
| Disaster Recovery: |
Backup media is stored at Iron Mountain. "Restore" process is via a Help Desk Ticket. If it's older than 30 days we will have to recall a case from Iron Mountain for the next business day. If the restore is an emergency, then we will submit an emergency delivery from Iron Mountain. An emergency delivery can take up to 3 hrs by contract. There is a cost for an emergency delivery. |
| Data Migration Description: |
The 3040 Reports are in Electronic format and will remain in that format. The goal of this migration is to keep all existing and future Reports in a Digital Format and to gather into a single location for storage, efficient retrieval and to aid the archival and research process. The migration strategy is to create a common folder on the Ba_gs_propUtl NAS Drive and have all (LESO) Law Enforcement Security Office Staff utilize this folder. These Records will then be destroyed in accordance with the Retention Period. |
| Metadata Description: |
Name, Date, and File type. The data sets related to the 3040 Report are, but not limited to PDF, .DOCS, XLSX, pictures, etc. |
