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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3091
Database ID: 1278
Record Series Title: CERTIFIED POPULATION
Record Series Abstract: OFFICIAL DOCUMENTS CERTIFYING CITYWIDE, COUNTYWIDE AND ANNEXATION SPECIAL CENSUSES COVERING THE PAST TWENTY YEARS.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 20 Years 0 Months
Retention End Action: Destroy
Disposition Notes: These records validate the certified population change for cities and counties by year between Federal Decennial censuses and must be kept for two decades.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1278
Record Location: 312 Rosa L Parks Avenue, 26th Floor TN Tower, Nashville, TN
File Arrangement: alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1990 to Ongoing
Annual Accumulation: .5 cu ft
Current Volume: 14 cu ft
Record Value: Administrative, Fiscal, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 10
2 - 5 Years: 10
Over 5 Years: 10
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 20 years
Agency Retention - Years Active: 20
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Kathy Diane Jenkins
Job Title: Records Officer
Address 1: 312 Rosa L Parks Avenue,
Address 2: 23rd Floor, TN Tower
City: Nashville
Zip: 37243
Phone: 615/532-1712
Email: kathy.jenkins@tn.gov
Agency: Dept. of Economic and Community Development
Agency Head: Bill Hagerty
Director: Dan Hawk
Allotment Code: 33007
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-15-2013 Do not see a change and satisfied with current retention status.
Tennessee State Libary and Archives: 05-09-2013 RDA 3091 satisfactory as written.
Comptroller Audit Review: 2013-07-12 We have reviewed RDA 3091 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-29-2013
RMD Director Recomendations: 07-17-2013 Approve
Signed Form Received: 2013-07-08
PRC Meeting Date: 08-05-2013
PRC Comments:
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1278 3091 2013-08-05 Approved