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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3082
Database ID: 1272
Record Series Title: Server Training Files
Record Series Abstract: Contains Records Pertaining To, But Not Limited To, Alcohol Awareness Programs And Trainer Certification, Such As Certified Trainer Questionnaire And Application To Alcoholic Awareness Class Notification
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records Are Maintained By Active Calendar Year, At The End Of The Calendar Year Records Are Filed In Agency For Five Years, Then Destroyed By State Approved Methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1272
Record Location: 500 James Robertson Parkway 3rd floor Nashville Tn.37243
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2012 - current
Annual Accumulation: 5 cu. ft
Current Volume: 105 cu. ft
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 25
Past Year: 5
2 - 5 Years: 5
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies: NO
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other: N/A
Agency Retention: Current year in active file previous 5 years in storage room, destroyed after 5 years
Agency Retention - Years Active: 1
Agency Retention - Years Inactive: 4
Records Center Retention Period: N/A
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: N/A
IT-ABC Number:
Hardware Description: N/A
Software Description:
System Location:
Backup Procedures: N/A
Disaster Recovery: N/A
Data Migration Description: N/A
Metadata Description: N/A
Contact Information
Contact Name: Lisa Whittaker
Job Title: Procurement Officer 2
Address 1: 500 James Robertson Parkway, Davy Crockett Bldg. 3rd floor
Address 2:
City: Nashville
Zip: 37243
Phone: 615-741-7556
Email: lisa.whittaker@tn.gov
Agency: Alcoholic Beverage Commission
Agency Head: Clayton Byrd
Director: Clayton Byrd
Allotment Code: 31603
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 12-22-2016 No recommended changes.
Tennessee State Libary and Archives: 12-22-2016 No recommended changes.
Comptroller Audit Review: 2016-12-23 We have reviewed RDA 3082 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 01-17-2017 Agency concurs.
RMD Director Recomendations: 01-25-2017 RDA 3082 is a request to revise an RDA. The retention period will remain five years and the format paper. The Abstract, Cut Off, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 3082.
Signed Form Received: 2017-01-17
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 3082
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1272 3082 2017-03-28 Approved