Department Home | Records Management Home | RDA List

Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3081
Database ID: 1271
Record Series Title: ECD BUDGET FILES
Record Series Abstract: FILES INCLUDE HARD COPY WORK PROGRAMS FOR THE DEPARTMENT, BUDGET ADJUSTMENTS, PUBLISHED BUDGET DOCUMENTS, VITAL TRACKING AND PROGRAM DATA ANAYLIS FILES.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Governor's Term
Total Retention: 12 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Dept. budget trends usually correlate to administration objectives benchmarked by terms.By keeping actual budget files for the 2 previous terms, budget officers have the ability to analyze trends for planning and to reference how departmental funds were allocated and then spent. After the end of the any particular term, the documents from the term before the previous term can be destroyed.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1271
Record Location: 312 Rosa Parks Ave , 27th Floor, TN Tower, Nashville,TN 37243
File Arrangement: Chronological
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2003 - Current
Annual Accumulation: 4 cu. ft
Current Volume: 3 cu. ft
Record Value: Administrative, Fiscal, Historic
Audit Requirements: None
Reference Frequency:
Current Year per Month: 28
Past Year: 10
2 - 5 Years: 5
Over 5 Years: 2
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 312 Rosa L Parks Avenue, 26th Floor, TN Tower, Nashville, TN 37243
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 12 years
Agency Retention - Years Active: 4
Agency Retention - Years Inactive: 8
Records Center Retention Period: 0 years
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Kathy Diane Jenkins
Job Title: Records Officer
Address 1: 312 Rosa L Parks Avenue, 23rd Floor, TN Tower
Address 2:
City: Nashville
Zip: 37243
Phone: 615/532-1712
Email: kathy.jenkins@tn.gov
Agency: Dept. of Economic and Community Development
Agency Head: Bill Hagerty
Director: Jessica Johnson
Allotment Code: 33001
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-13-2013 Do not see a change and satisfied with current retention status.
Tennessee State Libary and Archives: 05-09-2013 RDA 3081 satisfactory as written.
Comptroller Audit Review: 2013-07-12 We have reviewed RDA 3081 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-29-2013
RMD Director Recomendations: 07-17-2013 Approve
Signed Form Received: 2013-07-08
PRC Meeting Date: 08-05-2013
PRC Comments:
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1271 3081 2013-08-05 Approved
1941 3081 2014-09-10 Approved