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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3076
Database ID: 1266
Record Series Title: PROJECT FILES
Record Series Abstract: DESIGN FILES (PHOTOSHOP, INDESIGN, DREAMWEAVER, ILLUSTRATOR, FREEHAND, PDF, EXCEL, QUARK, WAV & MOV, AND WEB) CONTRACTS/INTER DEPARTMENT AGREEMENTS, INVOICES, PURCHASE REQUESTS, MEMOS, ORIGINAL WORD/TEXT DOCUMENTS AND RELATED FONTS.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: When the projects are complete, often they are kept for research purposes for past records and after 10 years, they are no longer needed.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1266
Record Location: 312 Rosa L Parks Avenue, 26th Floor, TN Tower, Nashville, TN 37243
File Arrangement: Numeric
Media Format Generated: Paper
Media Format Stored: PAPER/MAGNETIC/ELECTRONIC
Date Range: 2005 to current
Annual Accumulation: 8 cu ft
Current Volume: 30 cu ft
Record Value: Administrative, Fiscal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 10
Past Year: 7
2 - 5 Years: 5
Over 5 Years: 5
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 312 Rosa L Parks Avenue, 26th Floor, TN Tower, Nashville, TN 37243
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 10
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Kathy Diane Jenkins
Job Title: Records Officer
Address 1: 312 Rosa L Parks Avenue, 23rd Floor, TN Tower
Address 2:
City: Nashville
Zip: 37243
Phone: 615/532-1712
Email: kathy.jenkins@tn.gov
Agency: Dept. of Economic and Community Development
Agency Head: Bill Hagerty
Director: Clint Brewer
Allotment Code: 33001
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-13-2013 Do not see a change and satisfied with current retention status. Information is not stored on an electronic server.
Tennessee State Libary and Archives: 05-09-2013 RDA 3076 satisfactory as written.
Comptroller Audit Review: 2013-07-12 We have reviewed RDA 3076 from an audit standpoint. We concur with the recommended retention and disposition specification.
Agency: 05-29-2013
RMD Director Recomendations: 07-17-2013 Approve
Signed Form Received: 2013-07-08
PRC Meeting Date: 08-05-2013
PRC Comments:
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1266 3076 2013-08-05 Approved