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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3068
Database ID: 1259
Record Series Title: Petroleum Violation Escrow Funds
Record Series Abstract: Records include loan applications, program activities, reports, invoices and other information relative to the administration and implementation of programs and projects provided with PVE funds. This program is a result of a legal settlement. The Department of Energy was responsible for identifying violations, recovering overcharges, and restitutions for wronged parties during the oil restrictions and embargos from 1973-1981. The funds were used for public transportation computerized school bus routing, ridesharing, energy assistance, home weatherization, airport maintenance and other specified federal programs for small business and local government communities. The loan program ended in 2010 and is in re-payment period until 2017. RDA should be retired after final repayment of loans. Program transferred to TDEC 1-1-13, from ECD. Records were last audited 1-2013. No new records created, since program moved to TDEC. Some records located at R & R. Loans re-payment funds collectd by TDEC Fee Section.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: End of loan period.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintained in agency 5 years after the completion of loan programs.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1259
Record Location: 2nd Floor, 312 Rosa Parks Ave, Nashville, TN 37243
File Arrangement: Alpha & Numeric
Media Format Generated: Paper
Media Format Stored: Paper
Date Range: 2006 - current
Annual Accumulation: 1.0 cu. ft
Current Volume: 12.5 cu. ft
Record Value: Administrative, Fiscal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 0
Past Year: 5
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Department of Energy
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0 years
Final Disposition after Retention Expires: Destroy
Legal Citation: Dept. of Energy Subchapter D
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer-TDEC
Address 1: 10th Fl, William R Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: (615) 741-8894
Email: shonquita.m.parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Molly Cripps
Allotment Code: 327.52
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-03-2014 RDA is missing Legal Citation and Record Sample. 7/9/14: Agency provided sample and legal citation.
Tennessee State Libary and Archives: 05-12-2014 TSLA concurs with RMD comment.
Comptroller Audit Review: 2014-07-10 State Audit concurs with RMD comment.
Agency: 07-10-2014 Thank you
RMD Director Recomendations: 08-12-2014 RDA 3068 is a request to revise the RDA. The retention period will remain five years and the format as paper. Recommend approval of RDA 3068.
Signed Form Received: 2014-07-24
PRC Meeting Date: 09-10-2014
PRC Comments: PRC approved RDA 3068
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1259 3068 2014-09-10 Approved