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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3049
Database ID: 1240
Record Series Title: CLOSED LITIGATION FILES
Record Series Abstract: RECORDS MAY INCLUDE TRANSCRIPTS, DISCOVERY, LEGAL BRIEFS, ORDERS, COPIES OF EMPLOYEE AND/OR OFFENDER FILES, AND HEARING TAPES.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: FILES ARE TO BE CUT OFF AT THE END OF EXPIRATION OF OFFENDERS SENTENCE OR EMPLOYEE SEPARATION
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: FILES ARE TO BE CUT OFF AT THE END OF EXPIRATION OF OFFENDER'S SENTENCE OR EMPLOYEE SEPARATION; MAINTAIN IN AGENCY FOR 5 YEARS, THEN DESTROY.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1240
Record Location: 404 James Robertson Parkway, Suite 1300 Parkway Towers, Nashville, TN 37243
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper: Other
Date Range: 1978 to Current
Annual Accumulation: 4 Cubic Feet Paper
Current Volume: 28.5 Cubic Feet Paper
Record Value: Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: TRUE
Confidential Legal Citation: 40-28-119;1100-01-01-.15 ADMINISTRATIVE RULES OF THE TENNESSEE BOARD OF PAROLE.
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 YEARS
Agency Retention - Years Active: 5 years
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Dianne Lynn Williams
Job Title: ASA IV
Address 1: 404 James Robertson Parkway, Suite 1300 Parkway Towers
Address 2:
City: Nashville
Zip: 37243-0850
Phone: 615-532-8093
Email: dianne.williams@tn.gov
Agency: Board of Parole
Agency Head: Richard Montgomery
Director: Columba McHale
Allotment Code: 32402
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-14-2015 No recommended changes.
Tennessee State Libary and Archives: 05-14-2015 No recommended changes.
Comptroller Audit Review: 2015-05-14 We have reviewed RDA 3049 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-19-2015 No Comments.
RMD Director Recomendations: 06-01-2015 RDA 3049 is a request to revise an RDA. The retention period will increase from three years to five years. Recommend approval of request to revise RDA 3049.
Signed Form Received: 2015-05-26
PRC Meeting Date: 06-23-2015
PRC Comments: PRC approves RDA 3049.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1240 3049 2015-06-23 Approved