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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3038
Database ID: 1230
Record Series Title: Agency Strategic Plans (Inactive as Agency has not created a strategic plan since September 2012) There are records stored in agency based on this RDA.
Record Series Abstract: Records contain the annual strategic plans of the executive branch.
Record Series Active: No
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: (Inactive as Agency has not created a strategic plan since September 2012. There are stored records kept in agency based on this RDA. Will retire when all records have reached their retention deadlines and destroyed.) Agency Strategic Plans are important records of the State agencies. They should be maintained for the same length of time as the Budget Document which is 10 years. This 10 year period fufills the reference requests.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1230
Record Location: Dept of F & A - Div of Budget 1600 WRS Tennessee Tower Nashville, Tn
File Arrangement: numeric
Media Format Generated: Paper
Media Format Stored: Paper
Date Range: 2005-current
Annual Accumulation: 0
Current Volume: 10 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 20
Past Year: 20
2 - 5 Years: 2
Over 5 Years: 2
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: Dept of F & A - Div of Budget 1600 WRS Tennessee Tower Nashville, Tn
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive: 10
Records Center Retention Period: 0 years
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Linda Deason
Job Title: Record\\\'s Officer
Address 1: 312 Rosa Parks Ave. N.
Address 2: 20th Floor Tennessee Tower
City: Nashville
Zip: 37243
Phone: 615-741-5100
Email: linda.deason@tn.gov
Agency: Dept. of Finance and Administration
Agency Head: Larry Martin
Director: Patrice Steinhart
Allotment Code: 31704
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 10-23-2014 Please provide a record sample. No other recommended changes. update 10-27-2014 agency provided sample to be uploaded.
Tennessee State Libary and Archives: 10-23-2014 TSLA concurs in RMD comment.
Comptroller Audit Review: 2014-10-24 We have reviewed RDA 3038 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 10-27-2014 Agency concurs with RM comments.
RMD Director Recomendations: 11-04-2014 RDA 3038 is a request to revise the RDA. The records series will now be inactive, as the agency is no longer generating these records. The retention period will remain ten years. Recommend approval of RDA 3038.
Signed Form Received: 2014-10-30
PRC Meeting Date: 12-02-2014
PRC Comments: RDA 3038 is approved by PRC
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1230 3038 2014-12-02 Approved