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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3019
Database ID: 1213
Record Series Title: CLANDESTINE METHAMPHETAMINE LAB (CML) RECORDS
Record Series Abstract: Records include: CERTIFIED HYGIENIST ID CARD (CN-1245), CLEANUP CONTRACTOR ID CARD (CN-1246), HYGIENIST CERTIFICATE (CN-1247), CLEANUP CONTRACTOR CERTIFICATE (CN-1248), and CERTIFICATE OF FITNESS (CN-1252. Records of qualified professionals reviewed and certified to provide the services as a Hygienist to collect and interpret samples or to provide professional services to clean up of these sites to render "safe for human use" after a CML event.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: THE FILES ARE TO BE CUT OFF AT THE END OF EACH 2 YEAR PERMIT PERIOD
Total Retention: 0 Years 0 Months
Retention End Action: Permanent
Disposition Notes: The files are to be cut off at the end of each 2 year permit period. Paper records are maintained in agency until they are converted to electronic and microfilm, within one year of cut off. Paper records are destroyed after verification of electronic and microfilm record. The microfilm will then be stored at the State Records Center permanently. Electronic record will be maintained permanently in agency for administrative purposes.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1213
Record Location: 3711 Middlebrook Pkwy. Knoxville, TN 37921
File Arrangement: Alphabetical
Media Format Generated: Paper
Media Format Stored: Paper/Electronic/Film
Date Range: 2005-Present
Annual Accumulation: 2 cubic feet and half of a GB. We will begin microfilming records 2/2016.
Current Volume: 9 cubic feet and 2 GB. We will begin microfilming records 2/2016.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 5
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Weekly
Information Shared Outside of State: Yes
If Shared, List Agencies: Environmental Protection Agency, Law Enforcement
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: No
Confidential Legal Citation:
Media Recommendation:
Media Recommendation Other:
Agency Retention: Permanent
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: Permanent
Final Disposition after Retention Expires: Keep as Electronic
Legal Citation: TCA §68-212-502& 505 part 5 Property where Methamphetamine Manufactured
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: OIR Oracle Network Attached Storage system: ag0319006uf012
IT-ABC Number:
Hardware Description: Sun Storage 7410 NAS
Software Description: Firmware: 2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional "software".
System Location: 901 5th Ave. N., Nashville TN 37243
Backup Procedures: 31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery: OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description: OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
Metadata Description: Standard NTFS metadata for files. Name, Item type, Date created, Date modified, Date Accessed, Size, Attributes, and Owner.
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer-TDEC
Address 1: 10th fl, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Andy Binford
Allotment Code: 327.38
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 09-10-2015 No recommended changes. Agency is discussing an ECM server for these records, will update RDA once electronic information is provided.
Tennessee State Libary and Archives: 09-16-2015 No recommended changes.
Comptroller Audit Review: 2015-09-11 We have reviewed RDA 3019 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-16-2015 Thank you
RMD Director Recomendations: 09-22-2015 RDA 3019 is a request to revise an RDA. The retention period will change from one year to permanent. The format will be paper/electronic/film. Recommend approval of request to revise RDA 3019.
Signed Form Received: 2015-09-21
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 3019.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1213 3019 2015-10-13 Approved