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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3016
Database ID: 1210
Record Series Title: Revenue Cashier's Receipt Books
Record Series Abstract: Receipt Book - Revenue Form # RV-F0103101. Each receipt written contains one original (green) and two carbon copies (white & yellow). This RDA pertains to the yellow copy kept within each used receipt book as a record of receipts written. The white carbon copy is given to the taxpayer, the green original is removed from this book and stays with original tax documents.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 6 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are to be cut off by the end of the calendar year and maintained in paper format in agency. The files will then be destroyed by state-approved methods after six years.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1210
Record Location: 500 Deaderick Street, Andrew Jackson Bldg
File Arrangement: Numerical, Chronological
Media Format Generated: Both
Media Format Stored: Paper: Book
Date Range: 2009 to current
Annual Accumulation: 10 cu. ft.
Current Volume: 60 cu. ft.
Record Value: Administrative, Fiscal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 15
Past Year: 2
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: 500 Deaderick Street, Andrew Jackson Building
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: Yes, TCA 67-5-402
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 6 Years 0 Months
Agency Retention - Years Active: 6
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 67-5-402
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Caroline D Lansdell
Job Title: Revenue Processing Assistant Director Revenue Records Officer
Address 1: 500 Deaderick Street
Address 2:
City: Nashville
Zip: 37242
Phone: 615-253-0099
Email: caroline.lansdell@tn.gov
Agency: Dept. of Revenue
Agency Head: David Gerregano
Director: Yvonne Holbert
Allotment Code: 34716
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-15-2018 No recommended changes.
Tennessee State Libary and Archives: 03-16-2018 No recommended changes.
Comptroller Audit Review: 2018-03-20 We have reviewed RDA 3016 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-21-2018 Agency Concurs.
RMD Director Recomendations: 04-02-2018 RDA 3016 is a request to revise an RDA. The retention period will remain six years and destroy. The format will remain paper. The Title, Abstract, Cut Off, Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 3016.
Signed Form Received: 2018-04-02
PRC Meeting Date: 04-25-2018
PRC Comments: PRC approves RDA 3016.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1210 3016 2018-04-25 Approved