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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
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RDA Details
RDA
RDA: 3011
Database ID: 1205
Record Series Title: Teach Tennessee Program
Record Series Abstract: The records include ED-5182 (Teach Tennessee Application) and the Teach Tennessee portfolio which contains evidence of the Teach Tennessee Fellow’s training. It includes the Fellow’s data analysis work, sample unit and lesson plans, communications plans/newsletters, grading plan, classroom management plan (rules, procedures, positive reinforcement plan) and collection of daily reflections/journal entries from the summer training. Each “graduating” Fellow submits a portfolio for review and feedback. It also includes the Fellows’ Individual Professional Education Plan (IPEP) for the year following the summer institute.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: THE FILES ARE TO BE CUT OFF AT THE END OF EACH FISCAL YEAR. MAINTAIN IN AGENCY 5 YEARS, THEN 5 YEARS IN RECORD CENTER. THEN DESTROY.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1205
Record Location: 12TH FLOOR OF ANDREW JOHNSON TOWER
File Arrangement: ALPHABETICAL & BY COHORT
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2011-CURRENT
Annual Accumulation: 1 CUBIC FOOT
Current Volume: 5 CUBIC FEET
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 3
Past Year: 35
2 - 5 Years: 75
Over 5 Years: 100
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 YEARS
Agency Retention - Years Active: 5 YEARS
Agency Retention - Years Inactive:
Records Center Retention Period: 5 YEARS
Final Disposition after Retention Expires:
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Rasheeda Washington
Job Title: Executive Director of Operations and Facilities
Address 1: 710 James Robertson Parkway
Address 2: 10th Floor, Andrew Johnson Tower
City: Nashville
Zip: 37243-0381
Phone: 615-5329477
Email: Rasheeda.Washington@tn.gov
Agency: Dept. of Education
Agency Head: Candice McQueen
Director: SYLVIA FLOWERS
Allotment Code: 33105
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-20-2015 No recommended changes
Tennessee State Libary and Archives: 08-20-2015 No recommended changes.
Comptroller Audit Review: 2015-08-24 We have reviewed RDA 3011 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-30-2015 We agree with RDM
RMD Director Recomendations: 01-19-2016 RDA 3011 is a request to revise an RDA. The record series abstract has been updated to better detail the contents of the records series. The retention period will remain five years and the format paper. Recommend approval of request to revise RDA 3011
Signed Form Received: 2015-10-13
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 3011.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1205 3011 2016-02-25 Approved