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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 3004
Database ID: 1198
Record Series Title: MINIMUM COURTROOM SECURITY STANDARDS
Record Series Abstract: RECORDS INCLUDE BUT ARE NOT LIMITED TO MEMOS TO COUNTY MAYORS, COPIES OF MINIMUM COURTROOM STANDARDS, COURT SECURITY SURVEYS, CORRESPONDENCE, AND REPORTS.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: RECORDS ARE MAINTAIN IN THE ADMINISTRATIVE OFFICE OF THE COURTS IN THE LEGAL DEPARTMENT FOR 5 YEARS THEN DESTROY.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1198
Record Location: Nashville City Center Suite 600 Nashville, TN 37219
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 1996 - current
Annual Accumulation: less than 1 cu. ft.
Current Volume: 4 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 30
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored: Paper records are stored in files in the AOC Legal Division.
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 4 years
Agency Retention - Years Inactive: 1 years
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Ceesha Lofton
Job Title: Legal Project Assistant / Records Officer
Address 1: Nashville City Center, Suite 600
Address 2: 511 Union Street
City: Nashville
Zip: 37219
Phone: 615-741-2687
Email: ceesha.lofton@tncourts.gov
Agency: Administrative Office of the Courts
Agency Head: Deborah Taylor Tate
Director: Rachel Harmon
Allotment Code: 30227
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-26-2016 No recommended changes.
Tennessee State Libary and Archives: 05-27-2016 No recommended changes.
Comptroller Audit Review: 2016-05-26 We have reviewed RDA 3004 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-27-2016 Thank you.
RMD Director Recomendations: 06-01-2016 RDA 3004 is a request to revise an RDA. The retention will change from three years to five years and destroy. The format will remain paper. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 3004.
Signed Form Received: 2016-06-01
PRC Meeting Date: 06-22-2016
PRC Comments: PRC approves RDA 3004
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1198 3004 2016-06-22 Approved