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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2992
Database ID: 1186
Record Series Title: CRIMINAL INVESTIGATIVE DIVISION: INTERNAL AFFAIRS CASE FILES
Record Series Abstract: RECORD SERIES REVISED TO CONTAIN BOTH SUBSTANTIATED AND UNSUBSTANTIATED COMPLAINTS, CONTAIN THE CORRESPONDENCE, INVESTIGATORY REPORTS, INTERVIEWS, AND RELATED DOCUMENTS. USUALLY INCLUDES NAME OF EMPLOYEE INVESTIGATED, REASON, LOCATION OF ALLEGED VIOLATION, DATE OF ALLEGED VIOLATION, ACCOMPLICES' NAMES AND ADDRESSEs, ETC.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Cut off when investigation has concluded.
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The investigation record will be maintained in the Inspector General's office in a locked cabinet until retention deadline has been met and then destroyed.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1186
Record Location: 665 Mainstream Dr. 1st. Floor Inspector General\\\'s Office
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Sheet
Date Range: 2005 - current
Annual Accumulation: 1cu. ft.
Current Volume: 1cu. ft.
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 1
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: T.C.A. 10-7-504(a)(2)
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active: 5
Agency Retention - Years Inactive: 5
Records Center Retention Period: None
Final Disposition after Retention Expires: Destroy
Legal Citation: T.C.A. 10-7-504(a)(2)
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Billie Lowe
Job Title: Legal
Address 1: 665 Main Stream Dr.
Address 2:
City: Nashville
Zip: 37243
Phone: 615-687-7205
Email: Billie.Lowe@tn.gov
Agency: Dept. of Finance and Administration
Agency Head: Larry Martin
Director: Manny Tyndall
Allotment Code: 31712
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 11-12-2015 No recommended changes.
Tennessee State Libary and Archives: 11-12-2015 No recommended changes.
Comptroller Audit Review: 2015-11-13 We have reviewed RDA 2992 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 11-25-2015 Agency concurs with RM that there are no recommended changes.
RMD Director Recomendations: 01-19-2016 RDA 2992 is a request to revise an RDA. The retention period will change from Permanent in agency to ten years and destroy. The format will remain paper. The agency could not find a legal requirement to keep the records permanently and does not have a business reason for maintaining the records beyond ten years. recommend approval of request to revise RDA 2992.
Signed Form Received: 2015-12-11
PRC Meeting Date: 02-25-2016
PRC Comments: PRC approves RDA 2992.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1186 2992 2016-02-25 Approved