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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2991
Database ID: 1185
Record Series Title: TENNESSEE'S EARLY INTERVENTION RECORDS
Record Series Abstract: SIZE OF INDIVIDUAL RECORS DEPENDS ON THE AMOUNT OF INTERVENTION REQUIRED PER CHILD AND ACCUMULATED ASSESSMENTS, AUTHORIZATIONS, AND REPORTS. EACH RECORD HAS PERSONAL INFORMATION BOUND BY FERPA, INCLUDING CHILD HEALTH AND ED. DETAILS AND PARENT INFO.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: CUT OFF AT THE END OF THE COMPLETE GRANT AWARDS YEARS AND PUBLIC NOTIFIED VIA PUBLIC NOTICE; MAINTAIN IN THE AGENCY 3 YEARS THEN DESTROY.
Total Retention: 3 Years 0 Months
Retention End Action: Destroy
Disposition Notes: CUT OFF AT THE END OF THE COMPLETE GRANT AWARDS YEARS AND PUBLIC NOTIFIED VIA PUBLIC NOTICE; MAINTAIN IN THE AGENCY 3 YEARS THEN DESTROY. PUBLIC NOTICE. 34 CFR 80.42
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1185
Record Location: TEIS REGIONAL OFFICES
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 4/10/2008 - current
Annual Accumulation: 1 cu. ft
Current Volume: 6 cu. ft.
Record Value: Administrative, Fiscal, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 375
Past Year: 280
2 - 5 Years: 175
Over 5 Years: 80
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Federal Department of Education
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 3 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: 34 CFR 80.42
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Nell Polk
Job Title: Records Officer
Address 1: 710 James Robertson Pwky
Address 2:
City: Nashville
Zip: 37243
Phone: 615-532-1681
Email: nell.polk@tn.gov
Agency: Dept. of Education
Agency Head: Patrick Smith
Director:
Allotment Code:
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-31-2013 Approved prior to RDA web application implementation.
Tennessee State Libary and Archives: 03-31-2013 Approved prior to RDA web application implementation.
Comptroller Audit Review: 2013-03-31 Approved prior to RDA web application implementation.
Agency: 03-31-2013 Approved prior to RDA web application implementation.
RMD Director Recomendations: 03-31-2013 Approved prior to RDA web application implementation.
Signed Form Received: 2013-03-31
PRC Meeting Date: 03-31-2013
PRC Comments: Approved prior to RDA web application implementation.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1185 2991 2013-03-31 Approved