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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
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RDA Details
RDA
RDA: 2987
Database ID: 1181
Record Series Title: COLUMBUS PEER REVIEW RECORDS
Record Series Abstract: THE FILES CONSIST OF REPORTS GENERATED BY AN OUTSIDE AGENCY CONTRACTED TO PERFORM PEER REVIEWS. THESE ARE MEDICAL AND NURSING PEER REVIEW REPORTS.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Paper copy is generated stored & maintained in agency 10 years then to be destroyed by State approved method.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1181
Record Location: DIDD Middle TN Regional Office campus, 275 Stewarts Ferry Pike (Johnson House) Nashville, TN 37214
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1999 - 2015
Annual Accumulation: 1
Current Volume: 6 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 1
Past Year: 12
2 - 5 Years: 20
Over 5 Years: 100
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: US Department of Justice PHB 5918 601 D Street NW Washington, DC 20004
Essential Record: Yes - Duplicate
Essential Record Stored: DIDD Middle TN Regional Office campus, 275 Stewarts Ferry Pike (Johnson House) Nashville, TN 37214
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: Code of Federal Regulations CFR 45 Part 164 (HIPAA)
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Simone N/A Cuarino
Job Title: MH/IDD Program Director
Address 1: 400 DeaderickStreet
Address 2: 10th Floor
City: Nashville
Zip: 37243
Phone: 6155326511
Email: Simone.Cuarino@tn.gov
Agency: Dept. of Intellectual & Developmental Disabilities
Agency Head: Debra K. Payne, Commissioner
Director: Jordan Allen, Deputy Commissioner
Allotment Code: 344.01
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-02-2017 No recommended changes.
Tennessee State Libary and Archives: 03-02-2017 No recommended changes.
Comptroller Audit Review: 2017-03-06 We have reviewed RDA 2987 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-09-2017 Thank you!
RMD Director Recomendations: 03-26-2018 RDA 2987 is a request to revise an RDA. The retention period will change from three years and destroy to ten years and destroy. The format will remain paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2987.
Signed Form Received: 2018-03-22
PRC Meeting Date: 04-25-2018
PRC Comments: PRC approves RDA 2987.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1181 2987 2018-04-25 Approved