| Worksheet ID: |
118 |
| Record Location: |
In agency-Department of Commerce and Insurance- Manufactured Housing Section |
| File Arrangement: |
Chronological |
| Media Format Generated: |
Paper |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
08/1976-current |
| Annual Accumulation: |
10 cu ft.; 665 MB |
| Current Volume: |
20 cu ft.; 2.5 GB |
| Record Value: |
Administrative |
| Audit Requirements: |
State |
| Reference Frequency: |
| Current Year per Month: |
50 |
| Past Year: |
50 |
| 2 - 5 Years: |
50 |
| Over 5 Years:
|
50 |
|
| Data Update Frequency: |
Monthly |
| Information Shared Outside of State: |
No |
| If Shared, List Agencies: |
|
| Essential Record: |
Yes - Duplicate |
| Essential Record Stored: |
In Agency- Department of Commerce and Insurance |
| Essential Record Media Type: |
Electronic |
| Confidential: |
No |
| Confidential Legal Citation: |
|
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
Permanent |
| Agency Retention - Years Active: |
N/A |
| Agency Retention - Years Inactive: |
Permanent |
| Records Center Retention Period: |
Permanent |
| Final Disposition after Retention Expires: |
Keep as Electronic |
| Legal Citation: |
24 CFR 3282.362 showing records are to be maintained permanently |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
Enterprise Conent Management (ECM FileNEt)/Network Attached Storage (NAS) |
| IT-ABC Number: |
FP0002 |
| Hardware Description: |
Computers connected to the ECM/NAS via State's local area network (LAN) |
| Software Description: |
Adobe PDF/TIFF images |
| System Location: |
State of TN Data Center |
| Backup Procedures: |
Daily back-up tp state's virtual tape system located at the State Data Center |
| Disaster Recovery: |
Restoration from Data Center back-ups |
| Data Migration Description: |
The documents are stored on a Hitache device, which can be migrated with another system if necessary. |
| Metadata Description: |
Monthly Production Report Files; Permanent Record; Adobe PDF or TIFF images |
