| Worksheet ID: |
1171 |
| Record Location: |
310 Great Circle Road 2nd Floor (East) file storage rooms Nashville, TN. 37243, Richards and Richards off-site storage
|
| File Arrangement: |
Alphabetical |
| Media Format Generated: |
Both |
| Media Format Stored: |
Paper/Electronic |
| Date Range: |
2001 to current |
| Annual Accumulation: |
689 cubic foot/paper
4,482.485 MB/electronic |
| Current Volume: |
67 cubic foot/paper
214,700 MB/electronic |
| Record Value: |
Administrative, Legal |
| Audit Requirements: |
Both |
| Reference Frequency: |
| Current Year per Month: |
3600 |
| Past Year: |
3600 |
| 2 - 5 Years: |
3600 |
| Over 5 Years:
|
3600 |
|
| Data Update Frequency: |
Daily |
| Information Shared Outside of State: |
Yes |
| If Shared, List Agencies: |
Centers for Medicare and Medicaid Services |
| Essential Record: |
Yes - Original |
| Essential Record Stored: |
310 Great Circle Road 2nd floor (East) file storage rooms. Nashville, TN 37243
Richards and Richards off-site storage. |
| Essential Record Media Type: |
Paper |
| Confidential: |
Yes |
| Confidential Legal Citation: |
42 CFR 431.306 |
| Media Recommendation: |
Current Format |
| Media Recommendation Other: |
|
| Agency Retention: |
10 years |
| Agency Retention - Years Active: |
1 year |
| Agency Retention - Years Inactive: |
9 years |
| Records Center Retention Period: |
As determined by agency space constraints up to 10 years after retention period begins. |
| Final Disposition after Retention Expires: |
Destroy |
| Legal Citation: |
RULES AND REGS. 1200-13-1-.01 et al. |
| Record Sample: |
No Sample |
| Legal Documentation: |
No Legal Documentation |
| Electronic Records Plan Inventory |
| System Name: |
TennCare Pre-Admission Evaluation System,(TPAES) Tennessee Medical Eligibility Determination System (TMED), SharePoint, L:Drive |
| IT-ABC Number: |
|
| Hardware Description: |
Production servers in the North and South Data centers on a combination of virtual and physical Cisco ACI servers and or VMware server.
Along with a G400 Hitachi SAN. |
| Software Description: |
TennCare Pre-Admission Evaluation System (TPAES) installed on a virtual server in the North Data Center.
Tennessee Eligibility Determination System (TEDS)installed on a combination of virtual and physical Cisco ACI servers |
| System Location: |
TennCare Pre-Admission Evaluation System(TPAES)North Data Center.
Tennessee Eligibility Determination System (TEDS) North Data Center
(SharePoint)
(L Drive)
(F Drive)
(TMED) |
| Backup Procedures: |
TennCare Pre-Admission Evaluation System(TPAES)STS maintains all backup plans for this hardware.
Tennessee Eligibility Determination System (TEDS)all data is replicated between two G400 Hitachi SANS.
|
| Disaster Recovery: |
TennCare Pre-Admission Evaluation System(TPAES)restore from tape to a new virtual server.
Tennessee Eligibility Determination System (TEDS)Production in the South Data Center with companion failover hardware in the North Data Center. |
| Data Migration Description: |
Tennessee Pre-Admission Eligibility System (TPAES) If the need for data migration arises, it will be done by STS server admins with assistance of DXC application administrators.
TEDS will go live in Fall 2019 - No data in production yet - If the need for data migration arises, it will be done by STS server administrators with assistance of Delloitte application administrators.
|
| Metadata Description: |
TennCare Pre-Admission Evaluation System(TPAES)
File name, date created, file type
"Metadata format" is not applicable to
Tennessee Eligibility Determination System (TEDS) The System is not online at this time.
|
