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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2969
Database ID: 1163
Record Series Title: IGNITION INTERLOCK PROGRAM RECORDS
Record Series Abstract: RECORDS INCLUDE BUT NOT LIMITED TO; FILE FOR EACH IGNITION INTERLOCK INSTALLATION COMPANY. INCLUDED ARE SF-1377 OWNERS APPLICATION, SF-1378 TECHNICIANS APPLICATION, INSPECTION FORM, CERTIFIED INTERLOCK INSTALLER FORM.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: When company ceases to exist.
Total Retention: 15 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency 15 years after cut off in paper format. Records will be destroyed by state approved methods after retention ends.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1163
Record Location: 1226 Foster Avenue, Davis Quad #2 Nashville, TN 37243
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 08/2006 - current
Annual Accumulation: less than 2 cu. ft.
Current Volume: 4.5 cu.ft
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 2
Past Year: 1
2 - 5 Years: 1
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention:
Agency Retention - Years Active: 15
Agency Retention - Years Inactive: 0
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Jill Kellogg
Job Title: Records Officer/Forms Manager
Address 1: 1150 Foster Ave
Address 2:
City: Nashville
Zip: 37243
Phone: (615) 743-4964
Email: Jill.Kellogg@tn.gov
Agency: Dept. of Safety
Agency Head: David W. Purkey
Director: David W. Purkey
Allotment Code: 34901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 01-26-2017 No recommended changes
Tennessee State Libary and Archives: 01-26-2017 No recommended changes.
Comptroller Audit Review: 2017-01-30 We have reviewed RDA 2969 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 01-31-2017 Thank you.
RMD Director Recomendations: 01-31-2017 RDA 2969 is a request to revise an RDA. The retention period will change from five years to fifteen years. The format will remain paper. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2969.
Signed Form Received: 2017-01-31
PRC Meeting Date: 03-28-2017
PRC Comments: PRC approves RDA 2969.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1163 2969 2017-03-28 Approved
2586 2969 2019-11-12 Approved