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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2967
Database ID: 1161
Record Series Title: Individual Appeals Case Files
Record Series Abstract: This record series contains all records pertaining to Benefits and Administration Review Team (BART) eligibility and enrollment appeals.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: The end of the calendar year in which the case is closed.
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Files are cut off at the end of each calendar year. Files are maintained electronically for 5 years after cut off and then destroyed at the end of the 5th calendar year.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1161
Record Location: WRS TENNESSEE TOWER 19TH FLOOR
File Arrangement: NUMERIC
Media Format Generated: Electronic
Media Format Stored: Electronic: Text
Date Range: JANUARY 2008 TO CURRENT
Annual Accumulation: 27.9 MB
Current Volume: 139 GB, 2.5 CF
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency: Yearly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention:
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: ShareDrive
IT-ABC Number:
Hardware Description: Images are stored on hitachi storage devices and index values are stored in the shared SQL Servier database environment.
Software Description: IBM Filenet software
System Location: Data Center North and Data Center South
Backup Procedures: Daily STS backup
Disaster Recovery: STSsilver disaster recovery plan
Data Migration Description: Full data migration plan is on file at STS and meets state and professional standards
Metadata Description: date, filename, PDF
Contact Information
Contact Name: Linda Deason
Job Title: Record\'s Officer
Address 1: 312 Rosa Parks Ave. N.
Address 2: Tennessee Tower
City: Nashville
Zip: 37243
Phone: 615-741-5100
Email: linda.deason@tn.gov
Agency: Dept. of Finance and Administration
Agency Head: Larry Martin
Director: Patrice Steinhart
Allotment Code: 31704
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-22-2018 No recommended changes.
Tennessee State Libary and Archives: 03-26-2018 No recommended changes.
Comptroller Audit Review: 2018-03-22 We have reviewed RDA 2967 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 03-27-2018 Agency concurs with no recommended changes.
RMD Director Recomendations: 04-03-2018 RDA 2967 is a request to revise an RDA. The retention period will change from ten years and destroy to five years and destroy. The format will change from paper to electronic. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2967.
Signed Form Received: 2018-04-02
PRC Meeting Date: 04-25-2018
PRC Comments: PRC approves RDA 2967.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1161 2967 2018-04-25 Approved