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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2965
Database ID: 1159
Record Series Title: ASSESSMENT OF PARAPROFESSIONALS RECORDS
Record Series Abstract: ASSESSMENT AND ASSURANCES TO FULLFILL REQUIREMENTS OF NO CHILD LEFT BEHIND. (NCLB)
Record Series Active: No
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 7 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The State no longer generates these records as of 2013. Records prior to 2013 are maintained in agency for 7 years after cut off, then destroyed by State approved methods. Records 2013 and after are generated and maintained by local school districts. RDA can be retired after 2020 when records covered by this RDA will no longer be under retention.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1159
Record Location: 10th floor, Federal Programs
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2006 - 2013
Annual Accumulation: unknown
Current Volume: unknown
Record Value: Administrative
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 0
Past Year: 0
2 - 5 Years: 0
Over 5 Years: 0
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 2 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 5 years
Final Disposition after Retention Expires: Destroy
Legal Citation: 34 CFR
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Rasheeda Washington
Job Title: Executive Director of Operations and Facilities
Address 1: 710 James Robertson Parkway
Address 2: 9th Floor, Andrew Johnson Tower
City: Nashville
Zip: 37243
Phone: 615-532-9477
Email: Rasheeda.Washington@tn.gov
Agency: Dept. of Education
Agency Head: Candice McQueen
Director: Eve Carney
Allotment Code:
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 03-24-2016 Please clarify that these records are being retired into RDA 10203 or if this RDA needs to stay its own separate RDA, if being retired after 2020. Update: Agency verified the records are to be kept until 202 when the retention period expires. Agency requests RDA be made inactive until that time.
Tennessee State Libary and Archives: 03-24-2016 TSLA concurs in RMD comments.
Comptroller Audit Review: 2016-03-30 Audit concurs with RMD comments.
Agency: 04-27-2016 Education agrees no recommended changes.
RMD Director Recomendations: 05-25-2016 RDA 2965 is a request to revise an RDA. The records series is inactive but needs to be kept until the year 2020 when the final records may be destroyed. At that time the RDA will be retired. Recommend approval of request to revise RDA 2965 with the following changes: Title: remove the word Retired
Signed Form Received: 2016-05-10
PRC Meeting Date: 06-22-2016
PRC Comments: PRC approves RDA 2965 with following changes: Title: remove the word Retired
PRC Action: Approved with Changes
RDA History
ID RDA PRC Reviewed PRC Action
1159 2965 2016-06-22 Approved with Changes