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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2961
Database ID: 1156
Record Series Title: Civil Case Files
Record Series Abstract: Records include but not limited to: any records that are collected pertaining to the law suit filed against the Department of Safety and Homeland Security or members of the department, such as correspondence, legal research, investigations, and legal documents.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 7 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records are generated and stored in paper. Records are maintained in agency 2 years then transfer to State records center and hold 5 years then destroyed by state approved methods. Information regarding cases is kept permanently under RDA 11328.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1156
Record Location: 1150 Foster Avenue, Nashville
File Arrangement: alpha and numeric
Media Format Generated: Paper
Media Format Stored: Paper: Other
Date Range: 2012-current
Annual Accumulation: 1.5 cu. ft.
Current Volume: 3 cu. ft.
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 99
Past Year: 99
2 - 5 Years: 99
Over 5 Years: 99
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: Yes - Original
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: Yes
Confidential Legal Citation: 10-7-504 and 55-25-101et seq.
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 7
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: 10-7-504 and 55-25-101et seq.
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Jill Kellogg
Job Title: Forms and Publications Manager, Records Officer
Address 1: 1150 Foster Avenue
Address 2:
City: Nashville
Zip: 37243
Phone: (615) 743-4964
Email: Jill.Kellogg@tn.gov
Agency: Dept. of Safety
Agency Head: Jeff Long
Director:
Allotment Code: 34901
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 04-24-2019 No recommended changes.
Tennessee State Libary and Archives: 04-24-2019 No recommended changes.
Comptroller Audit Review: 2019-04-25 We have reviewed RDA 2961 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 04-26-2019 Thank you.
RMD Director Recomendations: 04-30-2019 RDA 2961 is a request to revise an RDA. The retention period will remain seven years and destroy. The format will be paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2961.
Signed Form Received: 2019-04-30
PRC Meeting Date: 05-22-2019
PRC Comments: PRC approves RDA 2961.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1156 2961 2019-05-22 Approved