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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2956
Database ID: 1151
Record Series Title: PARK FINANCIAL STATEMENTS
Record Series Abstract: Income statements, revenue comparison by park, revenue comparison by operation, self-sufficiency report, revenue by operation, revenue by resort operation, park statements, monthly reports, and supporting documentation.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The records are to be cut off at the end of each fiscal year then, maintain in agency for 5 years; send to State Records Center for 5 years, then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1151
Record Location: 10th floor 312 Rosa L. Prks Ave. and State Records Center
File Arrangement: Fiscal Year-Monthly
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 2004-Current
Annual Accumulation: 4.5 cubic feet
Current Volume: 20 cubic feet
Record Value: Administrative, Fiscal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 10
Past Year: 4
2 - 5 Years: 3
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period: 5years
Final Disposition after Retention Expires: Destroy
Legal Citation:
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Shonquita Parrish
Job Title: TDEC Records Officer
Address 1: 10th Floor, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau
Director: Benny Romero
Allotment Code: 327.01
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 05-07-2015 No recommended changes
Tennessee State Libary and Archives: 05-07-2015 No recommended changes.
Comptroller Audit Review: 2015-05-07 We have reviewed RDA 2956 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 05-08-2015
RMD Director Recomendations: 06-06-2015 RDA 2956 is a request to revise an RDA. The retention period will be ten years and destroy and the format will remain paper. Recommend approval of RDA 2956.
Signed Form Received: 2015-05-11
PRC Meeting Date: 06-23-2015
PRC Comments: PRC approves RDA 2956.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1151 2956 2015-06-23 Approved