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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2925
Database ID: 1124
Record Series Title: INTERNAL AFFAIRS INVESTIGATIONS
Record Series Abstract: ORIGINAL INVESTIGATIVE CASE FILE RECORDS OF COMPLETED REPORTS OF STAFF/STUDENT ALLEGATIONS OF EMPLOYEE MISCONDUCT, CRIMINAL ACTIVITY, DCS POLICY OR PROCEDURE VIOLATIONS, CHILD ABUSE, USE OF FORCE, STATEMENTS, AFFADAVITS, AND EVIDENCE.
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: Records will be cut off on the investigation closure date, maintain in agency 5 years; then destroy
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records will be cut off on the investigation closure date, maintain in agency 5 years; then destroy
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1124
Record Location: DCS - Internal Affairs Offices, Statewide
File Arrangement: Numeric by investigation number
Media Format Generated: Paper
Media Format Stored: PAPER
Date Range: 1/1/2011 - current
Annual Accumulation: 40 cu. ft.
Current Volume: 241 cu. ft.
Record Value: Administrative, Fiscal, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 12
Past Year: 6
2 - 5 Years: 3
Over 5 Years: 1
Data Update Frequency:
Information Shared Outside of State: Yes
If Shared, List Agencies: Dept. of Health and Dept. of Human Services
Essential Record: No
Essential Record Stored:
Essential Record Media Type:
Confidential: Yes
Confidential Legal Citation: TCA 37-2-408, TCA 37-1-612, TCA 37-5-107, TCA 10-7-504
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 5
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 10-7-504
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Charles William Brown
Job Title: Records Manager
Address 1: 500 James Robertson Parkway 2nd Floor
Address 2:
City: Nashville
Zip: 37243
Phone: 615-833-8917
Email: chuck.brown@tn.gov
Agency: Dept. of Children's Services
Agency Head: Commissioner Bonnie Hommrich
Director: Richard Osgood
Allotment Code: 359.10
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-04-2016 No recommended changes
Tennessee State Libary and Archives: 08-04-2016 No recommended changes.
Comptroller Audit Review: 2016-08-04 We have reviewed RDA 2925 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-06-2016 No recommended changes
RMD Director Recomendations: 08-11-2016 RDA 2925 is a request to revise an RDA. The retention period will change from ten years to five years. The format will remain paper. The disposition and Worksheet have been updated. Recommend approval of request to revise RDA 2925.
Signed Form Received: 2016-08-10
PRC Meeting Date: 11-03-2016
PRC Comments: PRC approves RDA 2925.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1124 2925 2016-11-03 Approved