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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2923
Database ID: 1122
Record Series Title: Time and Cost Study Files
Record Series Abstract: Record series includes but is not limited to Original time and cost study information and supporting documentation used to establish and document tn care and federal iv-e rates for residential contract providers.
Record Series Active: Yes
Cut Off at End of: Fiscal Year
If Other, Explain:
Total Retention: 5 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Maintain in agency 5 years then destroy.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1122
Record Location: UBS
File Arrangement: Alpha
Media Format Generated: Paper
Media Format Stored: Paper: Other
Date Range: 01/01/2006 to Current
Annual Accumulation: 4 cu. ft.
Current Volume: 40 cu. ft.
Record Value: Fiscal, Legal
Audit Requirements: Both
Reference Frequency:
Current Year per Month: 10
Past Year: 3
2 - 5 Years: 1
Over 5 Years: 0
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: No
Essential Record Stored:
Essential Record Media Type: Paper
Confidential: No
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 5 years
Agency Retention - Years Active: 0
Agency Retention - Years Inactive: 5
Records Center Retention Period: 0
Final Disposition after Retention Expires: Destroy
Legal Citation: 45 CFR 1356
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name:
IT-ABC Number:
Hardware Description:
Software Description:
System Location:
Backup Procedures:
Disaster Recovery:
Data Migration Description:
Metadata Description:
Contact Information
Contact Name: Charles William Brown
Job Title: RECORDS OFFICER
Address 1: 500 James Robertson Parkway
Address 2: 2nd Floor
City: Nashville
Zip: 37243
Phone: 615-833-8917
Email: chuck.brown@tn.gov
Agency: Dept. of Children's Services
Agency Head: Commissioner Bonnie Hommrich
Director: Doug Swisher
Allotment Code: 359.10
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 07-27-2017 NO recommended changes
Tennessee State Libary and Archives: 08-02-2017 No recommended changes.
Comptroller Audit Review: 2017-08-15 We have reviewed RDA 2923 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 08-16-2017 no other changes required at this time
RMD Director Recomendations: 08-22-2017 RDA 2923 is a request to revise an RDA. The retention period will change from ten years to five years and destroy. The format will remain paper. The Abstract, Disposition, and Worksheet have been updated. Recommend approval of request to revise RDA 2923.
Signed Form Received: 2017-08-22
PRC Meeting Date: 09-07-2017
PRC Comments: PRC approves RDA 2923.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1122 2923 2017-09-07 Approved