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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2906
Database ID: 1106
Record Series Title: X-RAY REGISTRATION
Record Series Abstract: Records document the registration of radiation producing machines in the State of Tennessee. The files consist of CN-0712 Application for Certified Registration, CN-0715 Accelerator Evaluation, CN-0717 All X-ray Machines Report, CN-0718 Analytical X-ray Evaluation, CN-0720 Application for Certified Registration, CN-0721 Fluoroscopic Report, CN-0722 Medical Radiographic Report, CN-0723 Facility Report, CN-0724 Registration of X-Ray Producing Equipment, CN-0726 Bomb Squad X-Ray Radiography Evaluation, CN-0801 Application for Registration in Accordance with T.C.A. Section 68-202-504, CN-0802 Application for Registration to Perform Radiation Machine Inspections, CN-0944 Certified Registration, CN-1310 General X-Ray Radiography Evaluation, CN-1311 Chiropractic X-ray Protection Survey, CN-1312Panoramic Report, CN-1313 Physician's Office X-ray Operators Certification Report for Board of Medical Examiners, CN-1314 Application for Radioactive Material License - Use of Sealed Sources in Industrial Radiograph, CN-1315 Shielded Room Radiography Evaluation, CN-1316 Therapeutic X-Ray Evaluation, CN-1317 Computerized Tomography and Bone Densitometer X-Ray Report, CN-1318 Veterinary Report, CN-1319 X-Ray Gauge Evaluation , CN-1449 Application for Non-Medical Certified Registration
Record Series Active: Yes
Cut Off at End of: Other
If Other, Explain: The files are to be cut off at the completion of inspection, close of facility, or when equipment is sold transferred, donated or destroyed
Total Retention: 10 Years 0 Months
Retention End Action: Destroy
Disposition Notes: The files are to be cut off at the completion of inspection (inspections are done per required frequencies and will be kept for 10 years after each inspection) and, close of facility, or when equipment is sold transferred, donated or destroyed,maintain in agency 10 years then destroy by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1106
Record Location: 15TH Floor, Wm. R. Snodgrass TN
File Arrangement: by registration number
Media Format Generated: Both
Media Format Stored: Paper/Electronic/Film
Date Range: 1954-current
Annual Accumulation: 3 cubic feet, 1 GB, 3 rolls of microfilm
Current Volume: 200 cubic feet, 43 rolls of microfilm, 7 GB
Record Value: Administrative, Legal
Audit Requirements: State
Reference Frequency:
Current Year per Month: 100
Past Year: 20
2 - 5 Years: 10
Over 5 Years: 1
Data Update Frequency: Weekly
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Other
Media Recommendation Other: electronic
Agency Retention: 10 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: NO
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: Enterprise FileNet
IT-ABC Number:
Hardware Description: Windows Server 2012 R2 Data Center Edition/EMC Isilon
Software Description: FileNet P8 5.2
System Location: Data Center South Primary—Data Center North Secondary
Backup Procedures: Data is backed up nightly as well as a daily snapshot. Backups are onsite for 30 days and anything older is sent to Iron Mountain.
Disaster Recovery: FileNet data is stored until deleted by user or we delete the stored data per request. All backups are kept for 7 years. Data is replicated between the two datacenters in the event that a failover is needed
Data Migration Description: Real time replication
Metadata Description: Backup metadata is stored in a clustered Microsoft SQL Server 2012 shared environment
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer-TDEC
Address 1: 10th Floor, Wm. R. Snodgrass TN Tower
Address 2: 312 Rosa L. Parks Avenue
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Debra Shults
Allotment Code: 327.32
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 07-23-2015 No recommended changes.
Tennessee State Libary and Archives: 07-27-2015 No recommended changes.
Comptroller Audit Review: 2015-07-23 We have reviewed RDA 2906 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 07-30-2015 Thank you
RMD Director Recomendations: 09-16-2015 RDA 2906 is a request to revise an RDA. The retention period will remain ten years and the format will change to paper/electronic/film. Recommend approval of request to revise RDA 2906.
Signed Form Received: 2015-08-11
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2906.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1106 2906 2015-10-13 Approved