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Tennessee Secretary of State Tre Hargett
Records Management Division
RDA
RDA Management System
RDA Details
RDA
RDA: 2904
Database ID: 1104
Record Series Title: TECHNICAL SERVICES/ENVIRONMENTAL MONITORING
Record Series Abstract: LAB REPORTS, WORKSHEETS, PROJECT REPORTS, AIR AND PRECIPITATION REPORTS, ENVIRONMENTAL REPORTS, AND CORRESPONDENCE.
Record Series Active: Yes
Cut Off at End of: Calendar Year
If Other, Explain:
Total Retention: 30 Years 0 Months
Retention End Action: Destroy
Disposition Notes: Records will be maintained in paper and electronic format. Electronic and paper records will be maintained in agency for 30 years. After retention period records will be destroyed by state approved methods.
View Signed Form: Form Not Received
Worksheet
Worksheet ID: 1104
Record Location: 312 Rosa Parks Ave. 3rd floor
File Arrangement: Numerical
Media Format Generated: Both
Media Format Stored: Paper/Electronic
Date Range: 1990-current
Annual Accumulation: 2 cubic feet, 20 MB
Current Volume: 5 cubic feet, 8GB
Record Value: Administrative
Audit Requirements: State
Reference Frequency:
Current Year per Month: 50
Past Year: 20
2 - 5 Years: 10
Over 5 Years: 5
Data Update Frequency: Daily
Information Shared Outside of State: No
If Shared, List Agencies:
Essential Record: FALSE
Essential Record Stored:
Essential Record Media Type:
Confidential: FALSE
Confidential Legal Citation:
Media Recommendation: Current Format
Media Recommendation Other:
Agency Retention: 30 years
Agency Retention - Years Active:
Agency Retention - Years Inactive:
Records Center Retention Period:
Final Disposition after Retention Expires: Destroy
Legal Citation: TCA 68-202-203
Record Sample: No Sample
Legal Documentation: No Legal Documentation
Electronic Records Plan Inventory
System Name: OIR Oracle Network Attached Storage system: ag0319006uf012
IT-ABC Number:
Hardware Description: Sun Storage 7410 NAS
Software Description: Firmware: 2011.04.24.9.0,1-1.46. Operating System: Solaris 11. No traditional software
System Location: 901 5th Ave. N., Nashville TN 37243
Backup Procedures: 31 day retention snapshots kept on site. Daily incremental snapshots, and a monthly full snapshots, to tape media. Monthly snapshots older than 31 days are stored offsite, one year retention. One tape per year stored for 7 years
Disaster Recovery: OIR follows industry standard disaster recovery procedures. Full procedures are available with the Office of Information Resources.
Data Migration Description: OIR maintains and migrates data according to system updates, upgrades and replacement standards per industry standards. Full procedures are available with the Office of Information Resources.
Metadata Description: Standard NTFS metadata for files. Name, Item type, Date created, Date modified, Date Accessed, Size, Attributes, and Owner.
Contact Information
Contact Name: Shonquita Parrish
Job Title: Records Officer
Address 1: 312 Rosa L Parks. Ave
Address 2: 10th Floor, TN Tower
City: Nashville
Zip: 37243
Phone: 615-741-8894
Email: Shonquita.M.Parrish@tn.gov
Agency: Dept. of Environment & Conservation
Agency Head: Robert J. Martineau, Jr.
Director: Debra Shults
Allotment Code: 327.32
Status
Action Requested: New RDA
Comments
  Date Comments
Records Management Division (RMD): 08-20-2015 No recommended changes
Tennessee State Libary and Archives: 08-20-2015 No recommended changes.
Comptroller Audit Review: 2015-08-24 We have reviewed RDA 2904 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency: 09-16-2015 Thank you
RMD Director Recomendations: 09-22-2015 RDA 2904 is a request to revise an RDA. The retention period will change from twenty-five years to thirty years. The format will be paper/electronic Recommend approval of request to revise RDA 2904.
Signed Form Received: 2015-09-21
PRC Meeting Date: 10-13-2015
PRC Comments: PRC approves RDA 2904.
PRC Action: Approved
RDA History
ID RDA PRC Reviewed PRC Action
1104 2904 2015-10-13 Approved